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Administrative and Operations Associate

3 months ago

กรงเทพมหานคร, Thailand United Nations Development Programme (UNDP) Full time

**Job Identification**
- 17340

**Locations**
- Bangkok, Thailand**Posting Date**
- 04/02/2024, 11:09 PM
- 04/17/2024, 11:59 AM

**Job Schedule**
- Full time

**Agency**
- UNDP

**Grade**
- NPSA-6

**Vacancy Type**
- National Personnel Service Agreement

**Practice Area**
- Management

**Bureau**
- Regional Bureau for Asia and the Pacific

**Contract Duration**
- 10 months

**Education & Work Experience**
- Bachelor's Degree - 3 year(s) experience OR High School certificate
- 6 year(s) experience

**Required Languages**
- English and Thai

**Vacancy Timeline**
- 2 Weeks

**Office/Unit/Project Description**

UNDP is the frontier organization for sustainable development in the UN Development System and serves as the integrator for actions at regional, national and local levels to achieve the Sustainable Development Goals (SDGs). Across Asia and the Pacific, UNDP helps countries formulate and implement their own solutions to address urgent development challenges. It implements the UNDP Strategic Plan (2022-2025) in the region through the Bangkok Regional Hub (BRH), various Country Offices (COs) and the Global Policy Network (GPN) which provides policy and programme advice to ensure alignment of country programmes with regional and global and corporate priorities. Several integrated solutions are identified in the Strategic Plan which include the following:

- Disaster Risk Reduction and Recovery for Building Resilience
- Environment and Energy
- Poverty and Inequality

In the ambit of the above signature solutions, UNDP launched a USD $37.53 million project, approved for funding by the Government of Japan in February 2023. It will support four Pacific Island Countries (Papua New Guinea, Samoa, Timor-Leste, Vanuatu) with a ‘Green Transformation’ of their economies that will reduce reliance on fossil fuels, drive sustainable economic growth and help them cope with the impacts of climate change. The two-year project, titled _Promoting Green Transformation in the Pacific Region towards Net-Zero Emissions and Climate-Resilient Development_ will support investments in clean energy, more efficient management of natural resources and strengthened coping capacity in the face of extreme weather events linked to climate change. UNDP’s multi-country implementation modality will be followed for this project. BRH, together with the four Country Offices in the Pacific region, lead the implementation of the project with strong engagement of the Environment team within the GPN based in BRH.

UNDP’s Environment team within the GPNs leading the implementation of the project. The Environment team works with governments, civil society, and private sector partners to integrate natural capital, environment, and climate concerns into national and sector planning and inclusive growth policies; support country obligations under Multilateral Environmental Agreements; and implement the UN’s largest portfolio of in-country programming on the environment, climate change, and energy. This extensive body of work advances crosscutting themes on innovative finance, digital transformation, capacity development, human rights, gender equality, health, technology, and South-South learning. The Environment team assists partner developing countries to develop and implement projects that combine and sequence resources from a wide range of global environment and climate funds and from bilateral funding windows.

BRH is recruiting an Administrative and Operations Associate who will work closely with Regional Project Management Unit of the Pacific Project for Promoting Green Transformation in the Pacific Region towards Net-Zero, and Climate-Resilient Development, as well as non-vertical fund and bilateral projects managed by Environment Team, to manage and coordinate a portfolio of projects.

The Administrative and Operations Associate will work under the overall guidance of the Project Manager of the Pacific Green Transformation Multi-Country Project and in close collaboration with the four Pacific Country Offices, the Environment Team and the Operations team to exchange information and ensure consistent service delivery across the entire regional non-vertical funded project portfolio.

**Scope of Work**

Summary of Key Functions:

- Implementation of operational and financial management strategies.
- Monitor the procurement phase of the project and organize procurement processes for the projects.
- Support to supply and assets management.
- Provides administrative and operational support to the Project Unit.
- Facilitation of knowledge building and knowledge sharing.

**1.) Implementation of operational and financial management strategies**:

- Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.
- Preparation of all program-related payments and processes through the Quantum system and close follow-up on paymen