Administrative Assistant
6 months ago
**Position: Administrative Assistant**
**Responsibilities**:
- Personal Assistant to the CEO which may include non-office related tasks/duties.
- Organizing and maintaining local personnel records
- Customer Credit Control Assistance
- Managing statutory license renewals, including trade license and establishment card
- Organize and schedule appointments and meetings.
- Coordinating import/export shipments and managing associated paperwork
- Produce and distribute correspondence memos, letters, faxes, and forms.
- Submit and reconcile expense reports.
- Assist in the preparation of regularly scheduled reports and to handle sensitive information in a confidential manner.
- Administrative assistant duties and responsibilities include booking travel arrangements, ordering office supplies, maintaining filing system, book conference calls/rooms/hotels etc., coordinating office procedures, data entry duties, handling Petty cash.
- Ensure operation of equipment by completing preventive maintenance requirements, repairs, evaluating new equipment and maintaining asset inventories
- Managing statutory license renewals, including trade license and establishment card
- Supports managers and employees through a variety of tasks related to organization and communication.
- Familiar with a variety of the field's concepts, practices, and procedures.
- May involve indirect reporting to other CXO positions and activities may be spread across departments (e.g., Sales, HR, Finance, etc.)
**Job Requirements**:
- At least 4 years of working experience in an office administrative assistant role or and in a related area.
- At least bachelors degree
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to details and problem-solving skills.
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office or HRM (Zoho People)
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