Senior Human Resources Assistant

1 week ago

กรงเทพมหานคร, Thailand United Nations Full time

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is located in the Staffing Diversity and Outreach Unit, Human Resources Management Section in the Division of Administration. The incumbent reports to the Human Resources Officer (Team Lead) of the Unit.

**Responsibilities**:
Under the direct supervision of the Human Resources Officer and overall supervision of the Chief of Human Resources Management Section, the incumbent is required to perform the following functions:
Recruitment and placement
- Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
- Provides input into policy development for the HR policies of staff in the Professional and higher categories and General Service and related categories.
- Schedules and coordinates the Global General Service Tests for locally recruited positions.
- Assists in organizing and coordinating process improvement projects, recruitment workflow re-design by making appropriate interlinkages.
- Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements via dashboards.
- Reviews and processes personnel actions through Umoja.

Administration of entitlements
- Supervises and supports maintenance of Umoja entitlements reference tables.
- Reviews and processes data pertaining to conditions of service.
- Reviews and processes requests for entitlements and exceptions to the Staff Rules and Regulations concerning travel entitlements, currency of payment of emoluments and rental subsidy.
- Monitors issues on conditions of service of staff and advises the supervisor of any developments.

Staff development and career support training
- Assists in the development of career development programme.
- Assists in the organization and conduct of training courses and workshops.

Classification
- Assists in reviewing and processing requests for classification; coordinates, monitors, and prepares classification analysis of posts in Professional and higher categories and General Service and related categories.
- Provides advice and answers general queries on classification procedures/policies and processes.
- Assists in providing documentation and background materials relating to classification appeals.

General
- Assists in providing documentation and background materials relating to classification appeals.
- Supervises the maintenance of automated databases and the centralized reference and filing systems.
- Undertakes research on a range of HR related issues and prepares notes/reports.
- Conducts research on precedents, policy rulings and procedures.
- Supervises compilation and preparation of statistical reports on HR related issues.
- Assists in the preparation of information sharing for HR related issues.
- Conducts exit interviews for separating staff and assists him/her in final arrangements.
- Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications; performs budget preparation input monitoring and implementation in Umoja, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
- Prepares written response to queries concerning HR related matters.
- Trains and provides supervision to new and lower-level staff in the unit.
- Performs other duties as required.

Competencies

Core Competencies:

- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in proje

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