Executive Assistant

1 month ago


คลองเตย กรงเทพมหานคร, Thailand PepsiCo Full time

**Responsibilities**:

- Plan and coordinate Team’s travel schedules
- Manage all aspects of Travel & Entertainment process, ensuring compliance with policy
- Track and report on Team T&E Expenses budget.
- Maintain Legal team’s calendars
- Liaise with external stakeholders (e.g., law firms, bottler general counsels and teams) and extensive diary management
- Coordinate on Legal documents for authorized signatures with Global Trademark team, PGCS, PepsiCo Corporate entities and JV Corporate documents
- Prepare on and off-site meetings and conferences, handling all logistics and coordination, providing ground support to attendees and providing detailed itinerary and schedule.
- Handle arrangements for visitors, invitation letter, meeting room.
- Handling PR/PO for legal consultant fee, contractors as well as other office supplies, translation, legal subscriber expense for legal team.
- External Legal Budget Tracking
- Create and maintain legal files as well as Training records
- Collecting data from the team for monthly report to Sector.
- Rep Letter.
- Maintain travel and vacation records for legal team. Centralize files in a share drive where associates can update by themselves.
- Plan and Organize ABT & other Legal Training for all Asia BU FOBO as well as BU HQ team.
- Tracking number of Events/Training Participants that need to be trained, update online training records.
- Coordinating on Legal documents such as EBA/DA/Coop/Marketing agreements etc. on final version be signed,
- Monitor / Update corporate entity information on hCue (external database)
- Proceeding Legal documents to Authorization Signature via wet ink and Adobe digital sign as well as to TM Global team on singing as well as to keep tracking status.
- Contract management: entering basic contract information for each contract into legal database for filing/management purposes; keeping contract database up-to-date; obtaining internal signatures; filing physical copies of contracts.

Qualifications:
**Qualifications**
- 2-5 years of relevant experience. Would be a plus if used to work in the Legal Firm, having experience in managing legal document filing/submitting documents to government entities
- Results driven with attention to detail
- Proven communication skills - verbal and written
- Technical efficiency with database systems
- Highly organized, able to meet deadlines and manage multiple demands
- Proficient knowledge of Microsoft Office. Excellent in Excel & PowerPoint is a plus.
- ** Fluent in Thai and English (speaking, reading, and writing)


  • Executive Assistant

    4 months ago


    คลองเตย, กรุงเทพมหานคร, Thailand Thai Beverage PCL Full time

    Preparing reports, memos, invoices letters, and other documents. Filing and retrieving corporate records, documents, and reports. Maintains executive s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if...

  • Executive Assistant

    4 weeks ago


    คลองเตย, กรุงเทพมหานคร, Thailand Thai Beverage PCL Full time

    Preparing reports, memos, invoices letters, and other documents. Filing and retrieving corporate records, documents, and reports. Maintains executive s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if...


  • คลองเตย, กรุงเทพมหานคร, Thailand Thai Beverage PCL Full time

    Preparing reports, memos, invoices letters, and other documents. Filing and retrieving corporate records, documents, and reports. Maintains executive s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if...


  • คลองเตย, กรุงเทพมหานคร, Thailand Thai Beverage PCL Full time

    Preparing reports, memos, invoices letters, and other documents. Filing and retrieving corporate records, documents, and reports. Maintains executive s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if...


  • คลองเตย, กรุงเทพมหานคร, Thailand Thai Beverage PCL Full time

    Associate or Bachelor s Degree. 5 years of experience in an executive assistant. Fluency in the English Language is a must. Maintaining comprehensive and accurate records. Maintaining professionalism and strict confidentiality with all materials. Maintaining executive s appointment schedule by planning and scheduling meetings, conferences, teleconferences,...

  • Executive Assistant

    6 months ago


    กรุงเทพมหานคร, Thailand Huneety Co., Ltd. Full time

    The Executive Assistant is responsible for providing high-level administrative support to the CEO and other senior executives. This role involves managing calendars, coordinating meetings and travel arrangements, preparing reports, and handling confidential information. The Executive Assistant will report directly to the CEO and play a crucial role in...

  • Executive Assistant

    3 weeks ago


    กรุงเทพมหานคร, Thailand BTS Full time

    **Job Profile: Executive Assistant - A Global Role Supporting Leadership Excellence!** **Who we are** BTS is a consulting and leadership development company that helps organizations achieve tangible business results from their people development initiatives. BTS adds value to its clients through three practice areas: Strategic Alignment and Business...


  • คลองเตย, กรุงเทพมหานคร, Thailand Thai Beverage PCL Full time

    Maintaining comprehensive and accurate records. Maintaining professionalism and strict confidentiality with all materials. Maintaining executive s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel, including making appointments and prioritizing the most sensitive matters. Organizing meetings, including...


  • กรุงเทพมหานคร, Thailand Hilton Full time

    Assistant Executive Housekeeper An Assistant Housekeeper is responsible for assisting with overseeing housekeeping operations to deliver an excellent Guest and Member experience while monitoring housekeeping standards and assisting the Executive Housekeeper. **What will I be doing?** As an Assistant Housekeeper, you will be responsible for assisting with...

  • Personal Assistant

    6 months ago


    คลองเตย, กรุงเทพมหานคร, Thailand Thai Beverage PCL Full time

    Executives calendar management, appointment & meeting arrangement. All documents in-out review before seeking approval & sign authorization from executives. Document approval management through online internal system after all documents are reviewed and inspected by executives. Internal coordination with other departments in the company and external for...

  • Personal Assistant

    3 months ago


    คลองเตย, กรุงเทพมหานคร, Thailand Thai Beverage PCL Full time

    Executives calendar management, appointment & meeting arrangement. All documents in-out review before seeking approval & sign authorization from executives. Document approval management through online internal system after all documents are reviewed and inspected by executives. Internal coordination with other departments in the company and external for...

  • Executive Assistant

    6 months ago


    ปทุมวัน, กรุงเทพมหานคร, Thailand PRTR Full time

    Our client is one of the leading luxury retailers in Thailand. **Responsibilities** - Managing management's trips by calculating and controlling cost and schedule planning. - Managing management's agenda with autonomy and proactivity. - Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary. - Supporting local...


  • กรุงเทพมหานคร, Thailand Hilton Full time

    An Assistant Housekeeper is responsible for assisting with overseeing housekeeping operations to deliver an excellent Guest and Member experience while monitoring housekeeping standards and assisting the Executive Housekeeper. **What will I be doing?** As an Assistant Housekeeper, you will be responsible for assisting with overseeing housekeeping operations...


  • กรุงเทพมหานคร, Thailand Hilton Full time

    Executive Administrative Assistant With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton...

  • Executive Assistant

    6 months ago


    ประเวศ, กรุงเทพมหานคร, Thailand Pandora Jewelry Full time

    **Main purpose of the role**: Collaborative; Openly engage stakeholders for critical activities. Take accountability and ensure effective collaboration with all shared services functions. **Key accountabilities**: - Manage and maintain executive’s schedules, meeting, appointments and provide reminders regarding upcoming meetings, events or anything...


  • กรุงเทพมหานคร, Thailand Keller Executive Search Full time

    **Key Responsibilities**: - Serve as the key liaison between the product design team in Hong Kong and the production teams in Canada and Poland - Ensure seamless communication and coordination across different locations to optimize production processes - Implement strategies to improve efficiency and productivity in the manufacturing plants - Collaborate...

  • Executive Assistant

    4 months ago


    กรุงเทพมหานคร, Thailand Maximus Health, Inc. Full time

    **Company is based in Santa Monica, CA** **Position is Remote** **Maximus** is looking for a high-caliber Executive Assistant to be a crucial part of ensuring Maximus runs and operates smoothly at the highest level. Working directly with our CEO while supporting other members of the C-Suite to prioritize day to day admin tasks, scheduling, and...

  • Executive Assistant

    6 months ago


    กรุงเทพมหานคร, Thailand Boston Consulting Group Full time

    **WHAT YOU'LL DO**: The Executive Assistant/ Senior Executive Assistant (EA) provides administrative support to Managing Director & Partner, Partner & Principal, taking full responsibility for maintaining their demanding schedules. The goal is to leverage the Managing Director & Partner, Partner & Principal’s time and to enable her/him to successfully...


  • กรุงเทพมหานคร, Thailand Atiom Full time

    **Sales Operations Executive / Executive Assistant to CEO** Position: Operations Executive / Executive Assistant to CEO Location: Bangkok **Job Type**: Full-Time Type: Hybrid Report to: CEO Open to: Thai nationals only **What’s this about?** Atiom is seeking a Sales Operations Executive and Executive Assistant to the CEO to support the company's...


  • ห้วยขวาง, กรุงเทพมหานคร, Thailand บริษัท ฟอลคอนประกันภัย จำกัด (มหาชน) Full time

    ประกันภัย วันนี้ - คุณสมบัติพื้นฐาน - งานประจำ- 1 - 5 ปี- กทม. (ห้วยขวาง)- ปริญญาตรีหรือสูงกว่า- Competitive- หน้าที่และความรับผิดชอบ - 1. Responsible for performing...