Executive Administrative Assistant

5 months ago


กรงเทพมหานคร, Thailand Hilton Full time

Executive Administrative Assistant

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it's with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.

The Executive Secretary will provide support to the General Manager in the Executive Office. The role's core duties include secretarial services, coordinating activities in the Executive Office, assisting other Executive Assistants and Secretaries when required. This role oversees all administrative functions including proper distribution of internal and external mail, independent correspondence and an up to date registry system to maintain an efficient and effective Executive Office.

**What will I be doing?**

An Executive Administrative Assistant is responsible to provide the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks.

At Hilton, our promise is
**“to ensure every guest feels cared for, valued and respected”,**
which means we need you to live our
**Hilton Values**
and embrace our
**CARE Culture**
, which you will be shared and trained when you join us.

**CORE COMPETENCIES / ROLES AND RESPONSIBILITIES**:
As an Executive Administrative Assistant, you are responsible for performing the following tasks to the highest standards:

- Guest Feedback replies (all channels) daily
- Collating and formatting EOM Report to owners (monthly)
- Collating documentation for BOSS in preparation for QA from relevant departments with DO (annually)
- CARE Committee action points spreadsheet up to date monthly
- Ensure Audit documentation in operations is up to date and ready with DO (Security, ENG, FB)
- Join some meetings and provide translation to GM/DO
- Preparation of CAPEX/FFE submissions
- Assist Operations when required
- Working closely with members of the Hotel management team and Team Members and maintaining harmonious relations at all times
- Provides office operations support such as receiving and screening telephone calls and visitors
- Scheduling meetings on behalf of the GM / DO
- Competent in compiling reports and presentations in a number of formats
- Filing and maintaining a well-organized data base
- Opening and reviewing incoming mail
- Responding to inquiries and other specific duties related to the role
- Take action to ensure overall success of the hotels operations, especially within internal communication
- Have knowledge of the hotel, its services, and facilities
- Handle guest inquiries, requests and resolves guest complaints as instructed by the GM / DO
- Ensure an exceptional level of customer service delivery at all times by providing personal assistance to the guests with a professional, pleasant and positive manner at all times.
- Maintain good relationship with your colleagues, supervisors and other department
- Assist other departments wherever necessary and maintain good working relationships
- Attend training and meetings when required.
- Execute clerical and administrative duties as assigned and answer correspondence related to the hotels operations, ensure to keep track and notice on outstanding issues.
- Perform a broad array of general office functions including typical duties but not strictly limited to filing, data entry, phones (handle all inquiries within my capacity), posting notices, scanning, copying, word processing utilizing templates. Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks.
- Maintain records efficiently and accurately and prepare clear and concise reports (meeting minutes).
- Assists in composing letters and memos.
- Demonstrate a great time management skill to ensure meeting deadlines and to keep up with operation flow. However, when the responsibilities of your position so warrant, you may be required additional levels of commitment and willing to extend extra duty hours especially when the need arises and if work will have to finish within the day especially if the jobs are directly guest affected
- Carry out any other reasonable task set by the Hotel's Management.

**What are we looking for?**

An Executive Secretary serving Hilton



  • กรุงเทพมหานคร, Thailand Curtain Up Drama and Magic Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Curtain Up Drama and Magic. As an Administrative Assistant, you will play a key role in supporting the day-to-day operations of the company. You will be responsible for a variety of administrative tasks including managing schedules, coordinating meetings,...

  • Executive Assistant

    6 months ago


    กรุงเทพมหานคร, Thailand Huneety Co., Ltd. Full time

    The Executive Assistant is responsible for providing high-level administrative support to the CEO and other senior executives. This role involves managing calendars, coordinating meetings and travel arrangements, preparing reports, and handling confidential information. The Executive Assistant will report directly to the CEO and play a crucial role in...

  • Executive Assistant

    3 months ago


    คลองเตย, กรุงเทพมหานคร, Thailand Thai Beverage PCL Full time

    Preparing reports, memos, invoices letters, and other documents. Filing and retrieving corporate records, documents, and reports. Maintains executive s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if...


  • กรุงเทพมหานคร, Thailand Hilton Full time

    Administrative Assistant A Personal Assistant to the General Manager is responsible to provide the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties...


  • กรุงเทพมหานคร, Thailand MINOR Hotels Full time

    Providing administration support to the Public Relations team in a timely manner. - Organising travel and accommodation for media and influencers to include securing F&B reservations, rooms, transfers, and experiences. - To ensure all communications are addressed professionally and efficiently. - Skilfully coordinating logístical and supportive tasks to...


  • กรุงเทพมหานคร, Thailand Moebius Development Inc Full time

    **Administrative Assistant Responsibilities**: - Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. - Using computers to generate reports, create presentations, and conduct research. - Greet and assist visitors. - Handle sensitive information in a confidential manner - Background...


  • กรุงเทพมหานคร, Thailand The Asia Foundation Full time

    POSITION DESCRIPTION TITLE : Administrative Assistant UNIT : Thailand Office REPORTS TO : Administrative Officer SUPERVISES : N/A SUMMARY OF JOB RESPONSIBILITIES Manage front office, supports office management, logístical support for program and administrative staff. RELATIONSHIPS INTERNAL: Extensive interaction with Regional and Country program staff...


  • กรุงเทพมหานคร, Thailand Asian Institute of Hotel Management Full time

    **Company Description** The Asian Institute of Hospitality Management brings Swiss-style education to the heart of Asia. Founded by Minor Hotels, one of the fastest growing hospitality companies, in academic association with Les Roches, a global leader in hospitality education. AIHM provides a world-class learning experience for future leaders in...


  • กรุงเทพมหานคร, Thailand Anantara Full time

    Company Description A luxury hospitality brand for modern travellers, Anantara connects guests to genuine places, people and stories through personal experiences and providing heartfelt hospitality in the world’s most exciting destinations. From pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles, Anantara...


  • กรุงเทพมหานคร, Thailand Mobile-Technologies Full time

    **Position: Administrative Assistant** **Responsibilities**: - Personal Assistant to the CEO which may include non-office related tasks/duties. - Organizing and maintaining local personnel records - Customer Credit Control Assistance - Managing statutory license renewals, including trade license and establishment card - Organize and schedule appointments...


  • กรุงเทพมหานคร, Thailand HashMax Ltd. Full time

    **Introduction** Hello! We are looking for a Administrative Executive for our daughter company in Phuket, Thailand, **Cryptopida** **Ltd**. (Real-Estate Agency Company) to perform a variety of marketing tasks, and support our company’s senior-level managers. Although your main tasks are marketing-related with small administrative tasks, you will be...


  • กรุงเทพมหานคร, Thailand AirAsia Full time

    **Job Description**: **Position Overview**: The Executive, Administrative Officer provides administrative support to the departments, ensuring their office runs smoothly. They handle tasks like office operations, managing document matters, overseeing office facilities, and coordinating communications. **Key Responsibilities**: - Assist the departments with...


  • กรุงเทพมหานคร, Thailand PTTEP Full time

    PTTEP Services Limited**Job Purpose**: Assistant Officer, Administration is responsible for provision of reliable and high quality administrative and secretarial support and office services to staff in the department. **Key Accountabilities**: - Responsible for general administrative tasks - Support in planning and monitoring communication and KM for TCS...

  • Executive Assistant

    5 months ago


    กรุงเทพมหานคร, Thailand Andaz Bangkok Full time

    Summary We're looking for pre-opening team members for Andaz Bangkok. Executive Assistant will be responsible to provide an excellent and consistent level of administrative support to your customers. Provides strong and efficient administrative support to **General Manager,** including document translation, interpretation, schedule coordination,...


  • กรุงเทพมหานคร, Thailand Aman Group Sarl Full time

    Administrative Assistant to General Manager - Bangkok, Thailand - Executive Office - 2060 **Job Description**: **AMAN** At Aman we are on a mission to create the world’s ultimate luxury lifestyle brand; hotels, resorts, experiences and products which transform our guests’ perspectives and daily lives. To achieve our ambitions, we capitalise on our...


  • กรุงเทพมหานคร, Thailand Axios International Full time

    **Position: Administration Assistant** **Position Purpose** The **Administration Assistant **will assist in clerical tasks in the region. The jobholder is required to help represent Axios in daily meetings with patients, doctors and carry out administrative duties which will be both field and office based **Duties and Responsibilities** - Effectively...


  • กรุงเทพมหานคร, Thailand L'Organisation mondiale de la santé animale (OIE) Full time

    **Positioning and reporting** Based in Bangkok, Thailand. Under the direct supervision of Sub-Regional Representative for South-East Asia. **Job purpose** The Administrative Assistant provides and support the daily administrative running of the office, coordinating with project team and external parties to guarantee the smooth coordination of activities....

  • Executive Assistant

    5 months ago


    ประเวศ, กรุงเทพมหานคร, Thailand Pandora Jewelry Full time

    **Main purpose of the role**: Collaborative; Openly engage stakeholders for critical activities. Take accountability and ensure effective collaboration with all shared services functions. **Key accountabilities**: - Manage and maintain executive’s schedules, meeting, appointments and provide reminders regarding upcoming meetings, events or anything...


  • คลองเตย, กรุงเทพมหานคร, Thailand Thai Beverage PCL Full time

    Preparing reports, memos, invoices letters, and other documents. Filing and retrieving corporate records, documents, and reports. Maintains executive s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if...


  • กรุงเทพมหานคร, Thailand Piercebody Ltd Full time

    Job description **About Us**: Piercebody is a leading provider of high-quality body jewellery, specialising in a wide range of stylish and innovative designs. Our commitment to craftsmanship and customer satisfaction has made us a trusted name in the industry, catering to diverse tastes and trends in body adornment. **Responsibilities**: - Assist sales...