Programme Associate

3 days ago


Thailand United Nations Development Programme (Asia-Pacific Regional Centre) Full time

Background
UNDP on the ground in more than 170 countries provides a global perspective and local insight to help empower lives and build resilient nations. Across Asia and the Pacific, UNDP helps countries build and share their own solutions to urgent development challenges, supporting coalitions for change and connecting individuals and institutions so they can share knowledge, experience, and resources.

In the Asia and Pacific region, UNDP drives one of the largest youth movement for empowerment, equality, social inclusion, and social justice (Youth Co:Lab). The programme empowers and invests in youth, so that they can accelerate the implementation of the SDGs through leadership, social innovation, and entrepreneurship. Working with partners in government and the private sector, UNDP is co-creating national and regional programmes positioning young people front and center to solve the region’s pressing problems. Through our country offices we are working with young people to build entrepreneurial skills and capacity, help governments increase engagement with young people by creating supportive policy and regulatory environments; and covering with private sector and academics to create an enabling ecosystem for young social entrepreneurs.

The Programme Associate is responsible for ensuring an effective and efficient management and functioning of BRH Youth Unit. The Programme Associate provides support to the project team in all aspects of programmatic support and administrative functions including budgetary/financial management of the Youth project. The Programme Associate works to ensure full coordination and confidentiality in all aspects of assignments, maintaining protocol procedures, archives, classification of tasks, communications, preparation of documents, correspondence, etc. and works in close collaboration with the operations, programme and project staff in the Bangkok Regional Hub and UNDP HQ as required to exchange information and support programme delivery.

**Responsibilities**:
Supports management and implementation of programme/project activities focusing on achievement of the following results:
Provides programme and administrative support to the programme team in the preparation of various programme documents such as work plans, budgets, reports and proposals on programme implementation arrangements;
Identifies sources, and gather and compile data and information for the preparation of documents, guidelines and other material as required;
Assists the programme team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking;
Assists in coordinating of the planed events of the project;
Supports the team in providing guidance to the country and project offices on routine implementation of the project, tracking use of financial resources.

Provides effective support to procurement and programme/project financial monitoring and management of the Regional Programme/s focusing on the achievement of the following results

Creates projects in Quantum, prepares budget check and revisions, revises project award and project status, create requisitions, determines unutilized funds, operational and financial closure of a project;
Coordinates with GSSU in relation to creation/update and approval of all types of payment vouchers and complete payment release processes including filing;
Performs revenue transfer processes to respective COs in Asia and the Pacific region through budget revision, General Ledger of Revenue, and Financial Authorization (FA) and provide inputs into periodic and ad-hoc financial reporting to CO, donors, as needed;
Monitors project commitment and expenditures and provides finance-related data to support project implementation and planning and facilitates project related payments; Supports the preparation of information for audit of development projects

Provides administrative and operational support to the programme/project implementation activities and Regional Practice Advisory services focusing on achievement of the following results:
Ensures full compliance with the CO business processes, UNDP Administrative and Financial rules, regulations, policies and strategies;
Leads maintenance of the inventory of programme/project assets/equipment and programme/project correspondence and files;
Supports project team for timely procurement of services and goods including recruitments of project personnel; supports and coordinates in recruitment/acquisition processes of ICs, Internship, institutional contract and other goods and services;
Provides administrative support to the programme/project team in the organization of events, meetings, workshops, and conferences, etc.;
Provides finance support to the programme/project activities in purchasing of requisitions and prepare other financial transactions, etc.;
Performs a role of Travel Arranger and Processor to facilitate Traveler (End User) according to UNDP Rules and Regulation


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