Senior Executive Associate

10 hours ago

Thailand UNICEF Full time

**Job no**: 577527
**Contract type**: Fixed Term Appointment
**Duty Station**: Bangkok
**Level**: G-7
**Location**: Thailand
**Categories**: Programme Management

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job - it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

**_ For every child, better future._**
- Learn about what we do to create a fair chance for every child in Thailand, click _here_._

**_ How can you make a difference?_**

Under the supervision of the Regional Director, the Senior Executive Associate is accountable for supporting the coordination, planning and management of activities of the office of the Regional Director in a systematic and organized manner; performing procedural communications, operations and administrative support services, as well as specialized administrative functions; and providing partnerships support functions to enhance the smooth running of the supervisor’s day-to-day activities.

**_ Major responsibilities:_**

**COMMUNICATIONS AND DECISION-MAKING SUPPORT**:

- Assist in managing the flow of information and correspondence to the supervisor, in identifying priority matters that need to be urgently addressed by the supervisor and in proposing actions; compile and analyze supporting documentation and summarize most relevant points for the supervisor; contribute to monitoring and ensuring that appropriate action is taken by responsible section/division heads on matters brought to the attention of the supervisor.
- Confer with section heads to secure timely and authoritative information relevant to matters requiring action, decisions or approval of the supervisor.
- Communicate sensitive information to higher level managers.
- Provide routine information pertaining to the work of the office.
- Draft responses to written inquiries on routine questions.
- Coordinate responses to sensitive inquiries.
- Follow up on established deadlines and ensuring timely submissions by staff of reports, correspondence and other documents.

**ADMINISTRATIVE SUPPORT**:

- Develop and maintain a monitoring system to store, retrieve and track critical correspondence, decisions, memoranda and other documents of the office.
- Prepare, distribute and maintain office event calendars ensuring key organisational and partner events, priorities and deadlines are reflected and updated as required.
- Maintain the supervisor’s calendar and arrange meetings.
- Organize official travel on behalf of supervisor.
- Preparing briefing materials for official trips or meetings.
- Prepare documentation for the supervisor’s signature reviewing for style, factual and grammatical accuracy.

**OPERATIONS SUPPORT**:

- Support capacity development activities and conferences by making the logístical arrangements, through engaging with facilitators, caterers and hosts.
- Contribute to preparations of logistics for events involving senior management.
- Support management of administrative supplies, office equipment, and updating the inventory of items.

**PARTNERSHIPS SUPPORT**:

- Help supervisor maintain effective relationships with public and private sector partners, including supporting preparations and the development of resource materials for engagements and meetings, documenting them if needed, and assisting in the follow up.
- Assist with the preparation of information to provide to public and private sector partners on the strategy, design, relevance and impact of programmes, policies, and humanitarian action in support of children and the work of UNICEF.
- Maintain awareness of current activities, political and social events of UN, other multilateral bodies/governments, and other partners; conduct analysis to understand how they may impact UNICEF activities and programmes; and provide timely information to UNICEF management for decision-making.
- Conduct research on and maintain information and data on prospective new partners for UNICEF, and provide analysis of the areas of work, outreach, financial base, position(s) and reputation of prospective partners.

**BUDGET MONITORING SUPPORT**:

- Provide support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
- Monitor budgets and financial expenditures of the front office, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised

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