Office Administration Assistant

4 days ago


กรงเทพมหานคร, Thailand Sphinx Adonis Events International (Thailand) Company Ltd Full time

**Office Administration**:
**Responsibilities**:

- Oversee general office operations, including ordering office supplies and maintaining office facilities.
- Coordinate meetings, appointments, and office events.
- Maintain office records, databases, and filing systems.
- Ensure smooth communication between departments and provide administrative support to team members.

**Vendor Management**:

- Act as the primary point of contact for vendors, ensuring timely and efficient communication.
- Negotiate contracts and pricing with vendors to secure favorable terms.
- Maintain accurate records of vendor agreements, contracts, and performance evaluations.
- Address any issues or disputes with vendors and ensure timely delivery of goods and services.

**Event Quotation Handling**:

- Request and handle quotations from vendors and service providers for events.
- Compare quotations and negotiate prices to fit within budget requirements.
- Ensure accurate documentation of quotes, contracts, and final agreements.
- Coordinate with vendors and service providers to ensure successful event execution.

**Accounting and Financial Tasks**:

- Assist in preparing and processing invoices for vendors and clients.
- Handle accounts payable and receivable tasks, including processing payments and tracking outstanding balances.
- Assist in reconciling accounts and preparing financial reports.
- Maintain records of transactions, payments, and financial documents in an organized manner.
- Support the finance team in budget management, financial reporting, and other related tasks.

**Requirements**:

- Proven experience in office administration, vendor management, and accounting or finance-related roles.
- Strong organizational skills and attention to detail.
- Excellent communication and negotiation skills.
- Proficiency in MS Office (Excel, Word, Outlook) and accounting software (such as QuickBooks, SAP, or similar tools).
- Ability to manage multiple tasks, prioritize, and meet deadlines.
- Strong problem-solving skills and the ability to work independently.

**Preferred Qualifications**:

- Have adequate knowledge in Business Administration, Accounting, Event Management, or a related field.
- Experience handling quotations, contracts, and vendor management for events.
- Familiarity with basic accounting principles and financial reporting.

Pay: ฿25,000.00 - ฿30,000.00 per month

Application Question(s):

- Do you have proficiency in Excel, Word, Powerpoint

**Experience**:

- Office Administration: 1 year (required)

**Language**:

- English (preferred)

Expected Start Date: 17/02/2025



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