Administrative Assistant

1 day ago


กรงเทพมหานคร, Thailand United Nations Full time

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is located in the Service Management Team, in the Financial Resources Management Section, in the Division of Administration. The incumbent reports to the Administrative Assistant, G-6.

The Service Management Team supports ESCAP administrative clients on a wide range of services. The incumbent will be responsible for client requests mostly in the areas of Travel, Consultant Recruitment and Procurement.

**Responsibilities**:
Under the direct supervision of the Administrative Assistant, and overall supervision of the Administrative Officer, the incumbent is required to perform the following functions:
Human Resources Management
- Provides advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with central administrative services as necessary.
- Maintains and reviews organizational staffing tables; prints and reviews IMIS reports.

Budget and Finance
- Monitors status of expenditures and allotments, records variations, updates budget tables.
- Reviews status of relevant expenditures and compares with approved budget.
- Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds.
- Assists in the preparation of budget performance submissions.
- Prepares statistical tables and standard financial reports.

General Administration
- Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff.
- Drafts routine correspondence.
- Maintains files of rules, regulations, administrative instructions and other related documentation.
- Maintains up-to-date work unit files (both paper and electronic).
- Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
- Performs other related administrative duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations.

Contract Administration
- Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
- Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
- Processes the payment of contractors' invoices and monitor payments.
- Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

Competencies

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent is required.

Work Experience
A minimum of five years of progressively responsible experience in administrative services, finance, accounting, audit, human resources or related area is required.

Experience in the United Nations Common System or international organizations is desirable.

Experience working with Microsoft Excel and PowerPoint is desirable.

Experience with UN’s or related international organization’s financial or human resources policies and processes is desirable.

Experience working with an Enterprise Resource Planning (ERP) system, e.g. SAP is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised



  • กรุงเทพมหานคร, Thailand United Nations Full time

    The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...


  • กรุงเทพมหานคร, Thailand United Nations Full time

    Org. Setting and Reporting - The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy...


  • กรุงเทพมหานคร, Thailand Axios International Full time

    **Position: Administration Assistant** **Position Purpose** The **Administration Assistant **will assist in clerical tasks in the region. The jobholder is required to help represent Axios in daily meetings with patients, doctors and carry out administrative duties which will be both field and office based **Duties and Responsibilities** - Effectively...


  • กรุงเทพมหานคร, Thailand April Asia Pacific Full time

    For over 30 years, APRIL International Care has been specializing in international health insurance solutions. We design, distribute, and manage insurance plans and assistance services for individuals and businesses. With teams across Asia, Europe, and the Americas, we look after our members wherever they are to make sure they have access to the best...


  • คลองเตย, กรุงเทพมหานคร, Thailand Seven Peaks Software Co., Ltd. Full time

    Assist in any administration, receptionist duties. 20+ Nationalities, Flexible working hours. International Software House, MRT Queen Sirikit. We are looking for a Receptionist and Administrative Assistant who is responsible for the efficient functioning of an office through a range of reception and administration duties. We need an energetic professional...


  • กรุงเทพมหานคร, Thailand บริษัท สกิลพาวเวอร์ เซอร์วิส (ประเทศไทย) จำกัด Full time

    Administrative Assistant/ Coordinator (New grad is welcome) บริษัท สกิลพาวเวอร์ เซอร์วิส (ประเทศไทย) จำกัด สมัครงานทันที เมื่อวานนี้ คุณสมบัติพื้นฐาน งานตามสัญญาจ้าง...


  • กรุงเทพมหานคร, Thailand United Nations Full time

    Org. Setting and Reporting - The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy...


  • กรุงเทพมหานคร, Thailand US Fair Group Inc Full time

    US Fair Group Inc. is located at 40 Wall Street Suites 2817, New York, the US. We are looking for an Executive Assistant to join our team in the Philippines. The Executive Assistant will perform a variety of administrative tasks and support our teams, primarily the CEO. **Responsibilities** - Work directly with the founder and CEO (based in New York City,...


  • กรุงเทพมหานคร, Thailand Scalia Ventures Full time

    **ADMINISTRATIVE COORDINATOR** Scalia Ventures with an established presence in Thailand as well as overseas is looking for a talented, young and energetic individual for the purpose of helping in the day to day in our growing Operations Department. You will also be required to attend to staff briefings, management meetings and show up on time to your...


  • กรุงเทพมหานคร, Thailand Organon Full time

    **Job Description**: Organon is a Women’s Health Company that believes in a better and healthier every day for every woman! We are a passionate, global community of thousands dedicated to redefining the future of women’s health. Our mission is to deliver impactful medicines and solutions for a healthier every day. But what really makes it work at Organon...


  • กรุงเทพมหานคร, Thailand RGF Full time

    **Job Detail**: - Administration Assistant Manager (30K-50K) (SDG-82950) - ผู้ช่วยผู้จัดการฝ่ายบริหาร- - To follow, accept, and check on details in invoice from suppliers and prepare payment request documents with/without - deduction of withholding tax and send the payment request documents to Head Quarter...


  • วังทองหลาง, กรุงเทพมหานคร, Thailand บริษัท ซีเอ็มซี ไบโอเท็ค จำกัด Full time

    บริษัท: - บริษัท ซีเอ็มซี ไบโอเท็ค จำกัด - รายละเอียดงาน: - 1. All tasks assigned to assist Administrative Manager and HRA Manager, especially take care and maintain buildings facilities and equipment. - 2. Maintains administrative staff by recruiting, selecting,...


  • กรุงเทพมหานคร, Thailand The Asia Foundation Full time

    **TITLE**:Administrative Officer **REPORTS TO**: Director of Management **CONSULTS**:None **SUPERVISES**:None **SUMMARY OF JOB RESPONSIBILITIES** The Asia Foundation’s Thailand Office is seeking qualified applicants for an Administrative Officer to assist in overall day-to-day office management including manage front office, supports office...


  • กรุงเทพมหานคร, Thailand April Asia Pacific Full time

    For over 30 years, APRIL International Care has been specializing in international health insurance solutions. We design, distribute, and manage insurance plans and assistance services for individuals and businesses. With teams across Asia, Europe, and the Americas, we look after our members wherever they are to make sure they have access to the best...


  • ยานนาวา, กรุงเทพมหานคร, Thailand SGS (Thailand) Limited. Full time

    บริษัท: - SGS (Thailand) Limited. - รายละเอียดงาน: - Provide general administrative assistance to Supervisor - Monitor office supply and order refill - Coordinate Divisions administrative function - General office duties such as filing & Photocopying - Assist with administration reports and forms - Perform various...


  • กรุงเทพมหานคร, Thailand April Asia Pacific Full time

    For over 30 years, APRIL International Care has been specializing in international health insurance solutions. We design, distribute, and manage insurance plans and assistance services for individuals and businesses. With teams across Asia, Europe, and the Americas, we look after our members wherever they are to make sure they have access to the best...

  • Administrator

    2 days ago


    กรุงเทพมหานคร, Thailand Ericsson (Thailand) Ltd. Full time

    Conduct Payment and Withholding Tax activities, manage petty cash and handle manual payment requests. Assist with travel and expense activities including auditing of expense claims and support employees with respective procedures. Carry out Records Retention tasks like document archiving, content inventory management, and records retention...

  • Administrator

    2 days ago


    กรุงเทพมหานคร, Thailand AirAsia Full time

    **Job Description**: **Job **Descriptions** - Be responsible for managing and executing AAIL’s day-to-day tasks under the Engineering team - Provide administrative support on finance, legal, regulatory, and corporate matters, and office management. - Manage working relationships with external parties as well as AirAsia group entities. - Liaise and...


  • กรุงเทพมหานคร, Thailand International Fund For Agricultural Development Full time

    **ID** - 24513 **Location** BANGKOK **Date of issue** - 11/13/2024 **Close Date (Midnight, Rome Time)** - 03/24/2025 **Organizational Unit** - Management Services Division **Full/Part Time** - Full-Time **Regular/Temporary** - Regular **Assignment Duration** - 2 Years **Grade** - G-5 **Organizational Setting**: The International Fund for...


  • กรุงเทพมหานคร, Thailand Scalia Ventures Full time

    **OPERATIONS COORDINATOR** Scalia Ventures with an established presence in Thailand as well as overseas is looking for a talented, young and energetic individual for the purpose of helping in the day to day in our growing Operations Department. You will also be required to attend to staff briefings, management meetings and show up on time to your errands...