Administrative Assistant

3 weeks ago

กรงเทพมหานคร, Thailand L'Organisation mondiale de la santé animale (OIE) Full time

**Positioning and reporting**

Based in Bangkok, Thailand. Under the direct supervision of Sub-Regional Representative for South-East Asia.

**Job purpose**

The Administrative Assistant provides and support the daily administrative running of the office, coordinating with project team and external parties to guarantee the smooth coordination of activities. He/she contributes to the coordination of the information flow within the team and provides guidance on administrative processes. He/she will provide support in the financial/accounting processes as well as the visa issues. The Administrative officer is also in charge of providing logístical support to the organisation, and coordination of meetings and/or events managed by the office.

**Missions and activities**
- Provide administrative and clerical support to the technical staff;
- Filing, scanning, archiving, and maintenance office database in the SharePoint;
- Draft, format, proofread, prioritise and archive, incoming and outgoing correspondences and other communications;
- Support the preparations for virtual and physical workshops and meetings, both local and international;
- Prepare the travel arrangement for the official missions of staff;
- Manage and coordinate the purchasing of the stationary supplies and stock for the office;
- Support visa and work permit management for expatriate staff, including going to the immigration office if needed;
- Support the Finance Officer in the processing of vouchers and records office expenditures;**Qualification and experience**
- A Bachelor’s or undergraduate degree relevant to the job;
- At least 3 years of professional experience of administrative assistance.
- **Requirements**:

- Technical skills_
- Excellent command of English and Thai, both written and spoken;
- Strong computer skills in a Microsoft environment (Word, Excel, SharePoint, PowerPoint, and Outlook), Internet, and office technology equipment and software;
- Experience in using interactive tools such as Zoom, Mentimeter (or equivalent );
- Experienced in international travel arrangements (ticket reservation, Thai visa and work permit processing) is an asset.
- Interpersonal skills_
- Excellent communication skills;
- Teamwork ability;
- Accuracy and attention to details;
- Willingness and ability to work in a multi-cultural environment;
- Proven effective organisational skills and ability to handle work in an efficient and timely manner, defining priorities and meeting deadlines;
- Strong interest and autonomy in learning new/evolving IT and interactive tools/methods;
- Capacity to work autonomously and to take ownership of tasks.

**Working conditions**

Based at the WOAH Sub-Regional Representative for South-East Asia in Bangkok, Thailand.
- Type of contract: WOAH Staff;
- Duration: 2 years renewable;
- Location: WOAH Sub-Regional Representative for South-East Asia in Bangkok, Thailand;
- Salary: Monthly gross: 35,000 to 38,000 Baht per month (commensurate with qualifications and experience);
- 25 days annual leave;
- Relocation allowance (eligibility for allowances depend on the staff member’s specific circumstances);
- The position to be filled is offered on a full-time basis only (39 hours of work per week);
- Overseas travel abroad is expected occasionally.

**General information**

Poste à pourvoir

**Administrative Assistant - WOAH Subregional Representative in Bangkok, Thailand**:

- BANGKOKPoste à pourvoir

**Regional Communication Officer - WOAH Regional Representation in Moscow, Russia**:

- MOSCOUPoste à pourvoir

**Programme Officer - WOAH Sub-Regional Representative for Southern Africa, Gaborone, Botswana**:

- GABORONEStages

**One Health Internship - Institutional Affairs and Regional Activities - WOAH HQ - Paris, France**:

- PARIS**1**
- 2- 3- Suivant

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