Administrative Assistant

1 day ago


กรงเทพมหานคร, Thailand United Nations Full time

The position is located in UNODA Office in Bangkok, located in the United Nations Economic and Social Commission for Asia and the Pacific (UNESCAP) building. The Administrative Assistant will report to the Political Affairs Officer / 1540 Regional Coordinator for Asia.

**Responsibilities**:
Under the direct supervision of the Political Affairs Officer, the Administrative Assistant will be responsible for the following duties:
Human Resources Management:

- Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems.
- Reviews entitlements-related claims and reports.
- Provides advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with central administrative services as necessary.
- Maintains and reviews organizational staffing tables; prints and reviews UMOJA reports.

Budget and Finance:

- Monitors status of expenditures and allotments through UMOJA, records variations, updates budget tables.
- Consolidates data received and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies.
- Reviews status of relevant expenditures and compares with approved budget.
- Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds.
- Assists in the preparation of budget performance submissions.
- Prepares statistical tables and standard financial reports.

General Administration:

- Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff.
- Drafts routine correspondence.
- Maintains files of rules, regulations, administrative instructions and other related documentation.
- Maintains up-to-date work unit files (both paper and electronic).
- Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
- Creates and maintains orderly contact databases.
- Performs other related administrative duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations.

Contract Administration:

- Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
- Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
- Processes the payment of contractors' invoices and monitor payments.
- Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.
- Assists and participates in procurement processes.

Competencies

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Job - Specific Qualification

Work Experience
Five years of experience in administrative services, events planning, finance, accounting, audit, human resources or related area is required.

High level of competency in Microsoft Office software is required.

Experience in supporting project management is desirable.

Experience in UMOJA or similar Enterprise Resource Planning platforms is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and un



  • กรุงเทพมหานคร, Thailand Curtain Up Drama and Magic Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Curtain Up Drama and Magic. As an Administrative Assistant, you will play a key role in supporting the day-to-day operations of the company. You will be responsible for a variety of administrative tasks including managing schedules, coordinating meetings,...


  • กรุงเทพมหานคร, Thailand The Asia Foundation Full time

    UNIT : Thailand Office REPORTS TO : Administrative Officer SUPERVISES : N/A **SUMMARY OF JOB RESPONSIBILITIES** Assist Administrative Officer to manage front office, supports office management, logístical support for program and administrative staff. **RELATIONSHIPS** INTERNAL: Periodic interaction with Regional and Country program staff as well as...


  • กรุงเทพมหานคร, Thailand United Nations Full time

    The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...


  • กรุงเทพมหานคร, Thailand United Nations Full time

    The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...


  • กรุงเทพมหานคร, Thailand United Nations Full time

    Org. Setting and Reporting - The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy...


  • กรุงเทพมหานคร, Thailand American Express Global Business Travel Full time

    The Branch Administrator assists the Managing Director in the day-to-day administrative management of 30 SecondstoFly. This is a role for a strong administrator, who will be involved in many parts of our operations: payroll, legal, accounting, HR, office operations and organizing. The Branch Administrator has several duties to perform on a daily basis,...


  • กรุงเทพมหานคร, Thailand Axios International Full time

    **Position: Administration Assistant** **Position Purpose** The **Administration Assistant **will assist in clerical tasks in the region. The jobholder is required to help represent Axios in daily meetings with patients, doctors and carry out administrative duties which will be both field and office based **Duties and Responsibilities** - Effectively...


  • กรุงเทพมหานคร, Thailand L'Organisation mondiale de la santé animale (OIE) Full time

    **Positioning and reporting** Based in Bangkok, Thailand. Under the direct supervision of Sub-Regional Representative for South-East Asia. **Job purpose** The Administrative Assistant provides and support the daily administrative running of the office, coordinating with project team and external parties to guarantee the smooth coordination of activities....


  • กรุงเทพมหานคร, Thailand United Nations Full time

    The Department of Safety and Security is responsible for providing leadership, operational support and oversight of the security management system, ensure the maximum security for staff and eligible dependents as well as enable the safest and most efficient conduct of the programmes and activities of the United Nations System. This position is located in...


  • กรุงเทพมหานคร, Thailand We Have Chefs Ltd Full time

    Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. - Providing real-time scheduling support by booking appointments and preventing conflicts. - Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. - Screening phone calls and routing...


  • กรุงเทพมหานคร, Thailand United Nations Full time

    The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...


  • กรุงเทพมหานคร, Thailand PTTEP Full time

    **Assistant Officer, Administration**: - PTTEP Energy Development Company Limited**Status**: **Work Location**: Bangkok **Status **:Resident **Job Purpose**: **Assistant Officer, Administration** is required to provide reliable and high quality administrative and secretarial support and office services to staff in the section. **Key Accountabilities...


  • กรุงเทพมหานคร, Thailand FHI 360 Full time

    JOB TITLE: Administrative Assistant REPORTS TO : Senior Finance Officer : Provide a variety of clerical and administrative duties for the assigned unit(s)/division. KEY RESPONSIBILITIES: - To prepare and preliminary review payment voucher, invoice received, and all supporting documents to verify correctness according to the accounting policy and...


  • กรุงเทพมหานคร, Thailand MINOR Hotels Full time

    Providing administration support to the Public Relations team in a timely manner. - Organising travel and accommodation for media and influencers to include securing F&B reservations, rooms, transfers, and experiences. - To ensure all communications are addressed professionally and efficiently. - Skilfully coordinating logístical and supportive tasks to...


  • กรุงเทพมหานคร, Thailand PTTEP Full time

    **Assistant Officer, Administration**: - PTTEP Services Limited**Key Accountabilities**: - Provide secretarial and administrative services such as handling daily calls, appointments, meetings, correspondence, preparing presentations and various types of business documents, arranging trips, facilitating conference & seminar of staff, managing in-coming and...


  • กรุงเทพมหานคร, Thailand Pasona HR Consulting Recruitment (Thailand) Co.,Ltd Full time

    Job ID 46235 Business Trading Job Detail - Helping in managing day to day shop operations. - Assisting in selling watches by answering customer inquiries via phone and online channels. - Preparing and editing reports. - Ensuring quality service and products. - Maintaining databases and filing systems. - Report to management the daily activities. - Any...


  • กรุงเทพมหานคร, Thailand Anantara Full time

    Company Description A luxury hospitality brand for modern travellers, Anantara connects guests to genuine places, people and stories through personal experiences and providing heartfelt hospitality in the world’s most exciting destinations. From pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles, Anantara...


  • กรุงเทพมหานคร, Thailand United Nations Full time

    Org. Setting and Reporting - This position is based in Bangkok, Thailand and will support the Office of the Special Envoy of the Secretary-General on Myanmar (OSESG-M). Administrative Assistants reports to Senior Political Affairs Officer. - Responsibilities - Competencies - Education - High school diploma or equivalent is required. A first-level university...


  • กรุงเทพมหานคร, Thailand April Asia Pacific Full time

    For over 30 years, APRIL International Care has been specializing in international health insurance solutions. We design, distribute, and manage insurance plans and assistance services for individuals and businesses. With teams across Asia, Europe, and the Americas, we look after our members wherever they are to make sure they have access to the best...


  • กรุงเทพมหานคร, Thailand Aman Group Sarl Full time

    Administrative Assistant to General Manager - Bangkok, Thailand - Executive Office - 2060 **Job Description**: **AMAN** At Aman we are on a mission to create the world’s ultimate luxury lifestyle brand; hotels, resorts, experiences and products which transform our guests’ perspectives and daily lives. To achieve our ambitions, we capitalise on our...