Franchise Support Executive

5 months ago

กรงเทพมหานคร, Thailand Johnson & Johnson Full time

**Franchise Support Executive
- SEA MedTech**

**Job Responsibilities & Scope**

1. Franchise Support to Commercial Team

i. Execute event management and end to end process for local based or overseas -based activities as well as digital-based virtual meetings

ii. Provide administrative and logistic support to event organisers and ensure all planned events are properly approved and executed successfully and compliantly.

iii. Manage and track A&P database and provide commercial team with updated and accurate events and expenditure status on regular basis and need-to basis

iv. Administer and process all internal processes such as HCC, Legal, Procurement (eMP), Travels & Meetings, and internal meetings

v. Manage multiple dashboards and databases to manage and track A&P status

vi. HCC Compliance / HCC Life / Legal Contracting
- Proficient in HCC and Legal’s compliance and regulation to ensure all events executed in full compliance
- Support and ensure proper and timely submission of event requests through HCC Life
- Obtain the relevant approval and prepare Legal contracting
- Liaise with third party stakeholders, HCPs, CMB
- Manage pre & post event documentation and archival for records and audit purposes
- Ensure contract execution is proper and timely and proper archival in ICD

vii. Procurement (eMP)
- PO and RFP
- Proficient in managing eMP, ARAVO, PO and RFP.
- Support to provide timely and accurate PR /PO and RFP requisition in eMP
- Conduct quarterly and year end accrual and PO closure
- Liaise with vendors for vendor registration, invoicing and payment
- Manage inventory, transportation, and delivery requests

viii. Financial Budget and Accrual
- Proficient in budget management, financial compliance, intercompany charges, cost centre and GLs
- Support to process IO requisition, familiar with IO system & approval
- Monitor and track IO and actual expenditure
- Develop and manage financial expenditure dashboard for business review on monthly or need to basis
- Conduct quarterly accrual and periodic IO requisition

ix. Overseas
- based activities and Travel Support
- Prepare and record Travel Requisition for internal approval
- Liaise with travel agents AMEX travel and BCD and business counterparts
- Prepare travel dockets
- Meeting and Event Support

x. Provide dedicated onsite support at event including,
- Prepare & ensure all end-to-end logistics support are met
- registration, attendance, onsite management, post event closure
- Ensure meeting materials are prepared and provided promptly onsite
- Ensure event is conducted smoothly and successful as per planned

**Qualifications**:
**Qualities**
- Experienced in event management and is capable to organise physical and virtual meetings, including product launches, product trainings and conferences.
- Possess excellent interpersonal and communication skills
- Demonstrate strong initiative, planning, organizational and decision-making skills
- Positive team-player with strong interdependent collaboration partnership with multiple stakeholders (internal & external)
- Results oriented with high sense of urgency to deliver positive results for the business
- Has high integrity, ethical & professional behaviour
- Independent, self-driven and motivated to handle new challenges
- Positive learner and contributor
- Proficient in office administration and MS Application, e.g. Excel, PowerPoint, Words, MS Team, as well as ZOOM, SharePoint

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