Administrative Support and Secretary
7 months ago
More than just a recruitment company. At PRTR, we have been a part of our customer's success for 30 years as their total HR solutions partner. With 550 dedicated professionals and over 15,000 outsourced staff, we will continue to carry out our mission to develop a better career, a better life, and a better society, and thrive to become the No.1 people solutions organization in Southeast Asia.
**Major Responsibilities**
- ** HCP Sponsorship & Wet sampling booth, Shelf Fee in hospitals**
- Creating a Project Plan and get all approval before starting the project/event.
- Creating EPR for Sales sponsorships, shelf fees, and wet sampling booths in Hospitals.
- Following up all support documents such as the proposal, the letter from the hospital, and the agenda which must be correctly documented and aligned with compliance.
- Creating new vendors by completing 2 screening processes in the system and completing document submission.
- Creating deviation forms in the system for every hospital and association because they are not accepted credit terms of 120 days.
- Drafting and getting approval of requesting letter for wet sampling booth in hospital.
- Drafting Invitation Letter for HCPs to sign which will complete all before sending to CFS to process payment.
- Following up Thank you letters or Receipts of all sponsorships, shelf fees, and wet sampling booth then send them back to CFS.
- **C/N of product return, HCPs New Account**
- When Sales Reps. creates an RCN I coordinating with ZPL for CN process and helps follow until complete.
- **Preparation for all Sales Team and New Hire of PND/MND**
- Preparing stuff for new joiners: vendor creation, UOB Credit Card, Name Card, CTE creation, Mobile, IPAD, phone, Computer, and Shared drive requests for new joiners.
- Supporting Onboarding process & Operation Stuff for new joiners.
- Supporting Sales Operations Stuff, Internal Sales events/meetings such as Cycle meetings, Sales Training, Business Review, etc.
- Arranging meetings, venues, meals, etc. for the ETH sales team.
- Operating Uniform for ETH Sales team and also NY Gifts for HCP.
- Maintaining and managing mobile phone, IPAD, and equipment for ETH-Sales Department, (purchasing, PR PO, preparing registration form: Receive - Return including payment process.
- **Support ETH Sales Director/Medical Director/Supply & Demand Director**
- Creating CTE for monthly expenses.
- Providing administrative support to all three Directors daily.
- Setting up some Meeting appointments for all three Directors.
- Arranging all domestic business trips for flights, limo, and hotel accommodations.
- Managing some ad-hoc work for all three directors.
- **Others**
- Announcing Staff Sales update and process for staff's new account for the first time.
- Consolidating monthly group product presentation, monthly listing fee, etc.
- Consolidating summary of Wet Sampling Booth, Shelf Fee and Sponsorship monthly.
- Consolidating Loan Outstanding and sending sales reps and SM by person monthly.
**Skill, Education, Experience**
- Bachelor’s degree in an administrative or related field.
- Fair to Good in English.
- Computer skills (word, excel).
- Service-minded.
- Good communication.
- Fast learner.
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