Legal Secretary

2 weeks ago

กรงเทพมหานคร, Thailand Clyde&Co Full time

Job Title

- Legal Secretary

- Job Location

- Bangkok

- Job Type

- Legal support

- Country/Territory

- Thailand

- Region

- Asia Pacific

- Description
**Job requirements**

The Legal Secretary provides dedicated support to partners and associates in Bangkok Office, with all administrative tasks including management of client files, management of billing and financial activities, client relationship and business development coordination, diary and travel management and document production.

Working as part of a broader secretarial support team and reporting to the Legal Support Manager, the Legal Secretary is flexible, committed to working with others as part of a high-performing team, and passionate about providing a high-quality, timely legal support service.

**Key responsibilities**
- Providing secretarial and administrative support as required
- Maintaining fee-earners' inboxes, calendars, and client contacts
- Conflict searching, file opening, file closing and archiving
- Maintaining paper files: Photocopying, scanning, printing, and preparing documents/bundles
- Client filing: Maintaining electronic client files, indexing, maintaining trial bundles, archiving, and arranging collections and retrievals from the off-site archive company
- Communication: Always maintaining open and appropriate communication lines with internal and external clients to ensure the Firm's needs are met; working cohesively with secretaries and admin assistants from other regions
- Prioritisation: Managing and prioritising own workload to ensure work is turned around within agreed deadlines and timeframes
- Excel spreadsheet management: Inputting, logging, merging, and reporting data as required
- Billing: General billing administration process as directed. This may include but is not limited to, preparing, and reviewing draft bills, and associated correspondences
- Financial administration: Dealing with disbursement bills and processing third party invoices, preparing and processing expenses claims forms and dealing with cheque requisitions
- Arranging for travel, transport, reservations for restaurants and scheduling meetings
- Receptionist duties when needed
- Any other ad-hoc related duties as required
- At least 1-3 years of legal secretary experience in the legal industry
- Proficient in both Thai and English
- MS Office skills (Outlook, Word, Excel, and PowerPoint)
- Good verbal and written communication skills
- Accurate typing (minimum speed 60 wpm)
- Excellent spelling and grammar
- Excellent organisational skills
- Knowledge of legal terminology is advantageous
- Ability to prioritise own workload to meet agreed deadlines
- Ability to be calm and retain a professional attitude under pressure
- Attention to detail with a high level of accuracy
- High level of initiative
- Flexible approach with willingness to accept a range of varying responsibilities
- Positive attitude
- Team player
- Desire to gain new knowledge and skills
- Good multitasking skills

In addition to any Fee-earners' reporting lines, all Legal Support staff will report to the Legal Support Manager and Legal Support Team Leader(s) (if any).

**About the firm**

When you work at Clyde & Co, you join a team of 490 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide.Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one,excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering, and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

We offer a range of tailored benefits and support, including discounted private health insurance, first class family leave offering, and wellbeing initiatives.

Clyde & Co will not accept agency submissions unless the agency has specifically been contacted by a member of the recruitment team.

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