Administrative Assistant

4 weeks ago

กรงเทพมหานคร, Thailand United Nations ESCAP Full time

-Job Code Title:

ADMINISTRATIVE ASSISTANT
Department/ Office:

Economic and Social Commission for Asia and the Pacific
Duty Station:

BANGKOK
Posting Period:

7 June 2024-20 June 2024
Job Opening number:

24-ADM-ESCAP-236463-J-BANGKOK (O)
Staffing Exercise ID:

N/A
- United Nations Core Values: Integrity, Professionalism, Respect for DiversityOrg. Setting and Reporting
- The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is located in the Office of the Chief, Conference and General Services Section (CGSS), in the Division of Administration. The incumbent reports to the Senior Administrative Assistant.
Responsibilities
- Under the direct supervision of the Senior Administrative Assistant, and overall supervision of the Chief of Conference and General Services Section, the incumbent is required to perform the following functions:

Performs general administrative tasks, such as arrangements for meetings and other events, reservations, budget follow-up, etc., including by preparing and/or processing administrative requests or documents, e.g. requisitions, purchase orders, contracts, expenditure authorizations, etc.
- Performs, under mínimal supervision, a wide range of office management and administrative support functions.
- Responds or drafts responses to routine correspondence and other communications; produces a broad variety of documents.
- Provides administrative support to the Office of the Section Chief in the discharge of his/her duties.
- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
- Maintains files and databases in the SharePoint for the Section.
- Records and processes in Umoja a full range of administrative support tasks, such as Sales Orders, Service Orders, Shopping Carts, etc.
- Performs data entry and extraction functions in Umoja.
- Researches, compiles and summarizes data for use in preparation of reports, briefings, presentations, etc., on the implementation of Umoja in the area of conference and general services.
- Prepares and reviews Umoja reports for the consideration of the Section Chief.
- Ensures smooth and efficient information flow; assists in the development of office administrative systems and procedures related to Umoja.
- Manages, updates and further develops internal databases related to Umoja in the area of conference and general services - services delivery module; generates or prepares a variety of standard and non-standard statistical reports and tables from various databases.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other relevant duties as required.
- Competencies
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- Education
- High school diploma or equivalent is required.

A first-level university degree may be accepted in lieu of two years of required experience.
Work Experience
- A minimum of five years (or three years if graduated with a first-level university degree) of progressively responsible experience in administrative services, finance, accounting, audit, general office support is required.

Experience in client service management for payment processing is desirable.

Experience with Enterprise Resources Planning (ERP) is desirable.

Experience in the United Nations Common System or international organizations is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Fluency in Thai is desir

  • Administrative Assistant

    3 weeks ago

    กรุงเทพมหานคร, Thailand Curtain Up Drama and Magic Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Curtain Up Drama and Magic. As an Administrative Assistant, you will play a key role in supporting the day-to-day operations of the company. You will be responsible for a variety of administrative tasks including managing schedules, coordinating meetings,...

  • Administrative Assistant

    2 weeks ago

    กรุงเทพมหานคร, Thailand Moebius Development Inc Full time

    **Administrative Assistant Responsibilities**: - Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. - Using computers to generate reports, create presentations, and conduct research. - Greet and assist visitors. - Handle sensitive information in a confidential manner - Background...

  • Administrative Assistant

    2 weeks ago

    กรุงเทพมหานคร, Thailand JAC Recruitment Full time

    Job title: - Administrative assistant (restaurant)- Contract type: - Permanent- Location: - Bangkok- Specialisation: - Food & Beverages- Reference: - PR/113680- Contact details: - Natcha Paethep (Mai)- Job published: - January 30, 2024 15:46**Business type**:Horeca - **Position**: Administrative assistant (restaurant) - **Salary**:Up to 50,000 THB -...

  • Administrative Assistant

    4 weeks ago

    กรุงเทพมหานคร, Thailand United Nations ESCAP Full time

    -Job Code Title: ADMINISTRATIVE ASSISTANT Department/ Office: Economic and Social Commission for Asia and the Pacific Duty Station: BANGKOK Posting Period: 10 April 2023-9 May 2023 Job Opening number: 23-ADM-ESCAP-206502-R-BANGKOK (O) Staffing Exercise ID: N/A - United Nations Core Values: Integrity, Professionalism, Respect for DiversityOrg. Setting...

  • Administrative Assistant

    3 weeks ago

    กรุงเทพมหานคร, Thailand United Nations ESCAP Full time

    -Job Code Title: ADMINISTRATIVE ASSISTANT Department/ Office: Economic and Social Commission for Asia and the Pacific Duty Station: BANGKOK Posting Period: 23 January 2023-29 January 2023 Job Opening number: 23-ADM-ESCAP-200041-J-BANGKOK (O) Staffing Exercise ID: N/A - United Nations Core Values: Integrity, Professionalism, Respect for DiversityOrg....

  • Administrative Assistant

    4 weeks ago

    กรุงเทพมหานคร, Thailand International Union for Conservation of Nature Full time

    **Administrative Assistant**: Vacancy #: 6554 Unit: Asia - Science and Strategy Group Organisation: International Union for Conservation of Nature (IUCN) Location: Asia Regional Office, Bangkok, Thailand Reporting to: Senior Programme Officer, Species/ Programme Coordinator, SSG Work percentage: 100% Grade: A3 Expected start date: 01 September...

  • Administrative Assistant

    4 weeks ago

    กรุงเทพมหานคร, Thailand Mobile-Technologies Full time

    **Position: Administrative Assistant** **Responsibilities**: - Personal Assistant to the CEO which may include non-office related tasks/duties. - Organizing and maintaining local personnel records - Customer Credit Control Assistance - Managing statutory license renewals, including trade license and establishment card - Organize and schedule appointments...

  • Administrative Assistant

    4 weeks ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...

  • Administrative Assistant

    4 weeks ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...

  • Administrative Assistant

    4 weeks ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    **Job Opening** **Job Opening ID**: 236463 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : BANGKOK **Department/Office** : Economic and Social Commission for Asia and the Pacific **Date Posted** : Jun 6, 2024 **Deadline** : Jun 20,...

  • Administrative Assistant

    3 weeks ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    **Job Opening** **Job Opening ID**: 226446 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : BANGKOK **Department/Office** : Economic and Social Commission for Asia and the Pacific **Date Posted** : Jan 23, 2024 **Deadline** : Feb 22,...

  • Administration Assistant

    3 weeks ago

    กรุงเทพมหานคร, Thailand American Express Global Business Travel Full time

    The Branch Administrator assists the Managing Director in the day-to-day administrative management of 30 SecondstoFly. This is a role for a strong administrator, who will be involved in many parts of our operations: payroll, legal, accounting, HR, office operations and organizing. The Branch Administrator has several duties to perform on a daily basis,...

  • Administrative Assistant

    3 weeks ago

    กรุงเทพมหานคร, Thailand United Nations ESCAP Full time

    -Job Code Title: ADMINISTRATIVE ASSISTANT Department/ Office: Economic and Social Commission for Asia and the Pacific Duty Station: BANGKOK Posting Period: 24 January 2024-22 February 2024 Job Opening number: 24-ADM-ESCAP-226446-R-BANGKOK (O) Staffing Exercise ID: N/A - United Nations Core Values: Integrity, Professionalism, Respect for DiversityOrg....

  • Administrative Assistant

    3 weeks ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    The position is located in UNODA Office in Bangkok, located in the United Nations Economic and Social Commission for Asia and the Pacific (UNESCAP) building. The Administrative Assistant will report to the Political Affairs Officer / 1540 Regional Coordinator for Asia. **Responsibilities**: Under the direct supervision of the Political Affairs Officer, the...

  • Administrative Assistant

    4 days ago

    กรุงเทพมหานคร, Thailand Huneety Co., Ltd. Full time

    **JOB RESPONSIBILITIES**: 2. Schedule and manage calendars and appointments. 3. Prepare reports and other documents. 4. Facilitate communication between departments and outside parties. **JOB REQUIREMENTS**: - Proven experience as an administrative assistant, virtual assistant or office admin assistant - Knowledge of office management systems and...

  • Administrative Assistant

    3 weeks ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    **Job Opening** **Job Opening ID**: 226445 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : BANGKOK **Department/Office** : Economic and Social Commission for Asia and the Pacific **Date Posted** : Jan 23, 2024 **Deadline** : Feb 22,...

  • Administration Assistant

    2 weeks ago

    กรุงเทพมหานคร, Thailand Axios International Full time

    **Position: Administration Assistant** **Position Purpose** The **Administration Assistant **will assist in clerical tasks in the region. The jobholder is required to help represent Axios in daily meetings with patients, doctors and carry out administrative duties which will be both field and office based **Duties and Responsibilities** - Effectively...

  • Administrative Assistant

    3 weeks ago

    กรุงเทพมหานคร, Thailand L'Organisation mondiale de la santé animale (OIE) Full time

    **Positioning and reporting** Based in Bangkok, Thailand. Under the direct supervision of Sub-Regional Representative for South-East Asia. **Job purpose** The Administrative Assistant provides and support the daily administrative running of the office, coordinating with project team and external parties to guarantee the smooth coordination of activities....

  • Administrative Assistant

    3 months ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    The Department of Safety and Security is responsible for providing leadership, operational support and oversight of the security management system, ensure the maximum security for staff and eligible dependents as well as enable the safest and most efficient conduct of the programmes and activities of the United Nations System. This position is located in...

  • Administrative Assistant

    2 weeks ago

    บางกะปิ, กรุงเทพมหานคร, Thailand PRTR Full time

    Our client is a machinery trader and engineering service. - Coordinating with various departments to create induction programs for new hires. - Contacting training companies and arranging the training venue. - Assisting in the administration of expatriates to ensure the validity of work permits and business visas. - Supporting HR with information on Group...