Business Support Assistant

4 days ago

กรงเทพมหานคร, Thailand World Food Programme Full time

DEADLINE FOR APPLICATIONS

6 October 2024-23:59-GMT+07:00 Indochina Time (Bangkok)

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website:
WHY JOIN WFP?- WFP is a 2020 Nobel Peace Prize Laureate.- WFP offers a highly inclusive, diverse, and multicultural working environment.- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Job Title: Business Support Assistant (Management Services)

Grade: GS4

Type of contract: Fixed Term

Duration: 12 months (Renewable)

Duty Station: Bangkok, Thailand
- This vacancy announcement is for Nationals of Thailand._

WFP offers a competitive compensation package including tax free salary for Fixed Term GS4 starting from THB597,756 per annum, pension, 30 days of annual leave balance plus a medical insurance and other benefits you may be entitled.

THE ROLE

Under the supervision of the Management Services Officer, the Business Support Assistant (Management Services) will deliver a wide range of business support processes and activities for Management Services support to facilitate effective service delivery for the World Food Programme (WFP) Regional Bureau for Asia and the Pacific (RBB).

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):

- Reception Desk: Carry out responsibilities as a receptionist and handle front office tasks, such as managing and directing phone calls, providing a warm welcome to visitors while ensuring security screening protocols are followed, and collaborating with courier services and other agencies for official deliveries.
- Travel Focal Point: Assist and support direction to RBB personnel regarding travel arrangements (WeTravel), collaborate with travel agencies to secure flight reservations, generate Travel Authorisations in accordance with WFP policy, provide recommendations for outbound visas, and address any other matters related to travel.
- Procurement: Initiate procurement (NFI Field Purchase) requisitions and micro purchase orders (MPOs) for goods and services, ensuring accurate allocation of expenditure categories, verifying fund availability, and confirming project completion.
- Event management: Coordinate with hosting units and suppliers/hotels to provide supports and solutions on event arrangements.
- Facilities Services:
- Coordinate with Q.House (Wave Place) Building Management on administration related issues, as to support office maintenance to ensure preventive care, and the office is well-functioning.- Manage office supplies, including stationary, beverage services, and other administrative items.- Co-ordinate with cleaning services/supplier on cleaners attendance, daily and yearly services, and other ad-hoc cleaning requests.- Co-ordinate with other facility maintenances, suppliers such as pest control and plant services.
- Record Keeping: Establish and record a comprehensive filing system for the Management Services (Administration) division encompassing diverse topics, such as a current roster of suppliers, contractors, contracts, agreements, and more.
- Internal Communication: gather and translate announcements for all staff circulation.
- Perform any other duties assigned by the supervisor or Management Services (Administration) unit.

QUALIFICATIONS AND EXPERIENCE:
Education: Completion of secondary school education. Bachelor's degree in relevant field is desirable.

Experience: Four or more years of progressively responsible work experience in the administration services, or related areas is required.

Knowledge and Skills:- Experience working in a United Nations common system operation or similar international organisation or non-governmental organisation - in a liaison setting is desirable- Experience working in a multicultural and/or international work environment is desirable.- Experience in collecting

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