Business Support Assistant

3 weeks ago

กรงเทพมหานคร, Thailand World Food Programme Full time

DEADLINE FOR APPLICATIONS

9 December 2024-23:59-GMT+07:00 Indochina Time (Bangkok)

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website:
WHY JOIN WFP?- WFP is a 2020 Nobel Peace Prize Laureate.- WFP offers a highly inclusive, diverse, and multicultural working environment.- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Business Support Assistant (Management)
TYPE OF CONTRACT: Fixed Term Appointment
UNIT/DIVISION: Management Unit
DUTY STATION (CITY, COUNTRY): Bangkok, Thailand
DURATION: One year (Possible to renew)

Key Responsibilities
- Working closely with Business Support Associate, performs, under mínimal supervision, the full range of office management at the Front Office and administrative support functions to Deputy Regional Director for Asia and the Pacific.
- Assists in maintaining calendar/schedules for Deputy Regional Director; receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps, monitors changes and communicate relevant information to appropriate staff inside and outside the immediate office.
- Maintains liaison with senior officials in other units regarding on-going activities and other administrative matters; monitors processes and schedules related to the Management office’s activities and tasks, etc.
- Ensures smooth and efficient information flow within the office; prepares and processes confidential information; assists in the development of office administrative systems and procedures.
- Provides support in the coordination of service-wide activities, meetings, training, and events of the Management Office.
- Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
- Drafts correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
- Supports the Regional Bureau knowledge management, with maintaining the shared drive updated of key documents, structuring folders and files for easy access for RBB staff.
- Performs other duties as assigned.

EDUCATION:
Completion of secondary school education. A post-secondary certificate in the related functional area and preferably supplemented by a university degree.
EXPERIENCE:
Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work for Senior Managers, Directors, and Executives.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

REASONABLE ACCOMMODATION

NO FEE DISCLAIMER

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION- We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).-
- Please make sure you upload your professional CV in the English language- Kindly note the only documents you will need to submit at this time are your CV and Cover Letter- Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time- Please contact us at- No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight r

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