Assistant Officer, Asset Coordination

2 days ago

กรงเทพมหานคร, Thailand PTTEP Full time

**Assistant Officer, Asset Coordination**:
PTTEP Energy Development Company Limited

**Job Purpose**:
Assistant Officer, Asset Coordination acts as offshore coordinator/focal point for assigned field. Jobholder performs secretarial services, general supports, administrative duties, and event arrangements to support Field Manager, Superintendents, Offshore teams, and Onshore Support teams as well as ensure the smooth administration. The jobholder also assists in the preparation of budget, procurement and contracts administration and other assignments from Supervisor.

**Key Accountabilities**:

- Coordinate with Offshore Team and other functions on various issues to support offshore operational activities i.e. material transfer, document handling, non-technical problems, etc.
- Prepare business travel request and arrange transportation and accommodation for team members.
- Prepare and facilitate WPB for non-technical items in the required system or templates in a timely manner. Monitor budget utilization to be aligned with the approved work plan and budget and report management periodically.
- Handle incoming and outgoing documents, ensure that all correspondences are registered as per the Corporate Document Control system and policy, Company Identity or standard formats, and other related requirements.
- Monitor the availability of non-technical materials, furniture, office supplies and stationaries, procure when required, and process the payment in compliance with PTTEP procurement and payment process.

**Key Accountabilitites (Cont')**:

- Provide support and advice on Timesheet verification for all staff (PTTEP ED, HOL) under Department prior to submitting to Accounting Team.
- Coordinate with internal and external parties for the arrangement of department’s events and activities e.g. site visit, away day, group business trip, team building and offshore family trip, merit event, CSR Activities, meeting, training, seminar, workshop, etc., including scheduling, handling all logistics and required documents for approval, as well as ensuring the smooth operation.
- Coordinate with Cost Controller for business travelling expense clearing for staff.
- Support line supervisor in ad-hoc works as assigned.

**Professional Knowledge & Experiences**:
**Minimum Requirements**:

- Vocational Certificate/Diploma or Bachelor’s Degree in related fields
- 2-3 years of experience in administrative and/or secretarial work
- Good command of both written and spoken English
- MS office literacy e.g. word, excel, power point, outlook

**Additional Desirable Qualifications**:

- Good interpersonal skill, service-minded and mature
- Pleasant personality
- Ability to work under pressure and solve unexpected problems in an appropriate manner
- Good knowledge of the Company and its activities
- Good presentation skills

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