Programme Associate

2 weeks ago

กรงเทพมหานคร, Thailand United Nations Development Programme (UNDP) Full time

**Job Identification**
- 18452

**Locations**
- Bangkok, Thailand**Posting Date**
- 05/27/2024, 02:27 AM
- 06/10/2024, 11:59 AM

**Job Schedule**
- Full time

**Agency**
- UNDP

**Grade**
- NPSA-6

**Vacancy Type**
- National Personnel Service Agreement

**Practice Area**
- Management

**Bureau**
- Regional Bureau for Asia and the Pacific

**Contract Duration**
- 1 Year with Possibility for extension

**Education & Work Experience**
- Bachelor's Degree - 3 year(s) experience OR High School certificate
- 6 year(s) experience

**Required Languages**
- Thai and English

**Vacancy Timeline**
- 2 Weeks

**Background and Organizational Context**

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). The Bangkok Regional Hub (BRH) of the United Nations Development Programme provides policy expertise and advisory services in the areas of Governance and Peacebuilding, Inclusive Growth and Environment and Energy, and in the cross-cutting areas of Gender, Capacity Development and Knowledge Management. BRH acts as a hub of development knowledge, an advocate for equitable human development and inclusive growth, a promoter of South-South Cooperation, a facilitator of regional dialogues on sensitive and emerging development issues, a pioneer of innovative sustainable solutions and a broker of efficient development aid. BRH Supports the 24 UNDP Country Offices across the region through tailored policy advisory services, project backstopping, programming, operations and knowledge management support. We rapidly deploy joint teams in response to emergencies in the region prone to natural disasters and humanitarian crisis. Priority for direct support is given to Least Developed Countries, Small Islands States and Landlocked Developing nations as well as to conflict and post-conflict nations.

Under the overall supervision of the Regional Partnership Specialist and the Regional Communications Specialist, the Programme Associate will provide support services ensuring high quality, accuracy and consistency of work related to Partnership and Communications Team. The Programme Associate is an integral part of both the Partnership and Communications Team.

**Scope of Work**

**Summary of Key Functions**:

- Support budget management of Partnerships/Communications Team;
- Provide administrative support to Partnership/Communications team’s activities, and BRH Directorate Office;
- Provides effective support to management of the Partnership/Communications teams projects and activities;
- Supports knowledge building and knowledge sharing of the Partnership/Communications team

**1) Support budget management focusing on the achievement of the following results**:

- Maintenance of the internal expenditures control system including timely corrective actions on budget check errors, match exceptions, as well as cost-sharing deficit and PDR errors;
- Assist the Regional Partnerships Specialist and the Regional Communications Specialist in preparation of project budgets and revisions; tracking project delivery; monitoring the project expenditures, the deviation from the approved AWP and the need for budget revision;
- Provide information/reports on the financial/accounting situation of the project and propose solutions as needed;
- Create requisitions in ERP System for development projects, facilitation of goods receipt in ERP System;
- Making budget check for requisitions, POs and vouchers;
- Preparation of relevant information, specifically related to reports and financial analyses within the activities of the teams.

**2) Provide administrative support to Partnership/Communications teams activities focusing on the achievement of the following results**:

- Support the Partnership/Communications Teams’ activities according to BRH workflows;
- Support the Regional Partnership Specialist in following up on regional projects to ensure timely and accurate data entry of new partnerships opportunities and agreements in Quantum+.
- Support in the team administrating the hiring and procurement processes, including but not limit to coordinating with respective BRH units on onboarding team personnel and facilitating their contract management.;
- Responsible for making logístical arrangements for project personnel, experts, Government and UNDP officers for workshops (virtual or in-person);
- Provide the necessary onsite and/or virtual logístical and administrative support for the meetings, seminars, and workshops;
- Efficient travel arrangements provided for the team as required, ensuring proper use of UNDP resources and client satisfaction in accordance with UNDP rules and regulations;
- Support the Project manager to monitor the work and deliverables of project consultants and report to the Regional Partnership Specialist and the Regional Communications Specialist for high quality and timely con

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