Senior Human Resources Associate
2 weeks ago
Provides support in functional areas including recruitment, employee relations, HRIS, and learning and development. Manages expatriate employees visa and work permit. Manages employee benefits and welfare program. Responsible for execution of HR administrative processes and support. Processes forms and system updates related to new hires, change-of
- status, performance evaluations, benefits changes, separations etc.
KEY RESPONSIBILITIES:
Recruitment:
- Establishes recruiting requirements by studying organization plans and objectives; meeting with managers to discuss needs.- Coordinates posting of job openings on internal and external websites.- Determines applicant qualifications by analyzing responses; verifying references; comparing qualifications to job requirements.reference checks.-
Visa and work permit- Serves as point of contact for expatriate employees with questions related to visa and work permit.- Coordinates with new expatriate staff for visa and work permit renewal.- Liaises with outsourced visa and work permit agent, Department of Employment and other government agencies for visa and work permit renewal for expatriate staff and their dependents.- Keeps track of expatriate staff and dependent visa and work permit renewal schedule and ensure that visa and work permit are renewed before the expiration date.
New employee on-boarding and employee exit process- Ensures that all new employees completed necessary documents and acknowledged FHI 360’s policies and procedures.- Ensures that Personnel files are completed and up-to-date.- Serves as initial point of contact for employees with questions related to
their personal employee information and employee’s welfare and benefits.- Coordinates with other departments to arrange new employee orientation and provide necessary set up for new-hire.- Processes various forms related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc.- Prepare exit checklist to staff and ensure that the list is completed upon staff departure
Employee time reporting Manages employee time reporting system in terms of updating System for APRO employees.- Monitors employee timesheet status to be in compliance with FHI 360’s Employee Time Reporting Policy.- Ensure that employees receive necessary training, support and update on employee time reporting policy and procedure.
Learning and Development- Manages communication efforts to increase employee’s awareness on FHI 360’s value, staff development program, employee engagement activities.- Coordinates employee recognition programs, service award, staff retreats.- Prepares HR presentation for monthly staff meeting.
Payroll Administration- Prepare and update employee pay information in payroll system- Coordinate with payment team to process payroll.
Employee benefits- Manages staff health and life insurance and social security benefits.- Manages annual physical checkup and influenza vaccinations.- Manages staff social security and workmen compensation registration
Human Resources Policy and Procedure- Implements FHI 360/APRO HR policy and manual for local employees.
Performs other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
- Working knowledge of Human Resources Management- Ability to manage multiple tasks simultaneously with accuracy and on a timely basis- Superior written and oral communications skills in English and Thai- Good communication & inter-personal skills- Strong knowledge of computer including MS Windows, Excel and Power Point- Able to work with cultural differences and understanding the ethical issues surrounding
PROBLEM SOLVING & IMPACT:
- Works on assignments that are routine in nature.- Has ability to recognize situations that deviate from accepted practice and seeks managerial advice prior to taking action.- Errors may negatively impact departmental functions and deadlines.
TYPE AND NATURE OF CONTACTS:
Frequent interaction with APRO staff and Sr. Management Team members.
SUPERVISORY AND BUDGET RESPONSIBILITY:
n/a
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Official working hours and normal working conditions.
MINIMUM QUALIFICATIONS:
- 5-7 years of human resources generalist experience with multi-national companies or international non-profit organization.- Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS
PREFERRED QUALIFICATIONS:
- Bachelor’s Degree or Master’s Degree with an emphasis in business or human resources preferred- Prior experience working in a non-governmental organization (NGO) preferred
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an
equal opportunity and affirmat
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