Executive Assistant
1 week ago
**Responsibilities**
**Role Responsibilities**Procurement** - Act as a center of department for procurement process such as create PR,- monitor PO and follow up GR in the system (MyBUY and SAP)-
**Hotel & Flight Booking** - Act as a center of department by follow process and system for- how to book flight and hotel via approved Travel agency and arrange for airport transfer or between location if needed.-
**VISA Arrangement** - Act as a center of department for support all VISA arrangement.-
**T&E** -Support T&E or claim request for Managers in charge Process-
**Meeting & Scheduling appointments** - Fully support for internal/external department- meeting and scheduling appointments, assembling necessary material for meetings.- For meeting room booking and schedule meeting across function-
**Administrative duties** - Act as a center for department documents, Presentation support as needed, follow up signature, take care of department’s document, fully support of shipping process, import and export request of your department. Perform administrative, clerical, and general office duties in a responsible cost efficient and confidential manner. Coordinating with other functions and team members for projects and assignments-
**Company Process** - Maintain knowledge of corporate policy and procedures to assist in- administrative matters.-
**Other Supporting** - Support expat VPs, Directors, and managers on reasonable personal- issues when local language support is needed, and activities related to 1st time relocated into country.-
- Additional duties as requested on a reasonable basis by managers.**Qualifications**
**Qualifications**- 3+ years of relevant experience.
- **Would be a plus if used to work in FMCG having experience in Team Assistant**- Results driven with attention to detail- Proven communication skills - verbal and written- Excellent with scheduling meetings and managing calendars- Technical efficiency with database systems- Highly organized, able to meet deadlines and manage multiple demands- Proficient knowledge of Microsoft Office. Excellent in Excel & PowerPoint is a plus.**Fluent in Thai and English (speaking, reading, and writing)
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