Executive Assistant

4 days ago


กรงเทพมหานคร, Thailand Taboola Full time

Taboola is looking for a self-motivated, strong and organized Executive Assistant to join our global EA team and support our Senior Management in Bangkok.

This position is right for you if you have high energy, plenty of motivation, excellent communication skills, and superb attention to detail. This is a fantastic opportunity for anyone who thrives in a fast paced, dynamic environment, enjoys learning and wants to be the right hand of leaders and support them in everything it takes to scale the organization in high growth.

**What will you do?**
- Work closely with two Senior Executives and handle various professional daily tasks and responsibilities
- Act as the point of contact among executives, employees and other external partners and clients
- Play a significant role in ensuring smooth day-to-day flow:

- Ensure that the executives are where they need to be, when they need to be there
- Manage complex calendars for the executives, and for other team members on occasion
- Make sure the executive follows these itineraries in a timely manner
- Handle internal & external meeting requests, schedule meetings and conference calls across multiple time zones. Set and test everything out in advance to ensure a seamless experience
- Resolve scheduling conflicts while adhering to the organization's priorities and goals
- Coordinate team meetings and events, both internally and off-site
- Handle international and domestic travel arrangements, including flight itineraries, hotel reservations, car services
- Track expenses and file expense reports
- Support ongoing cross-company projects and processes, collaborate with different departments at Taboola
- Collaborate with different functions in the company to lead process improvements and boost efficiency and effectiveness
- Handle personal and professional matters with the highest level of confidentiality and time sensitivity

**What skills and qualifications do you need?**
- Proven experience (3+ years) as an executive assistant, preferably in a high-tech environment
- Exceptional verbal and written communication skills, fluent in English
- Excellent organization and time management skills - ability to plan, prioritize, and multi-task when managing with a heavy workload
- Strong attention to details and ability to follow-through with a high level of accuracy
- High and flexible availability, taking care of on-going and urgent matters, sometimes after-hours, willing to "be on call"
- High energy and dynamic - agile and able to adjust to changing priorities
- Independent with a proactive approach: "Getting things done" & "can-do" attitude
- Exceptional interpersonal skills, positive attitude, team-player
- Passion for excellent service, learning new skills/concepts, communicating across divisions, project management
- Warm and friendly, yet strong and assertive
- Curious and resourceful problem solver - ability to think ahead, think outside the box or being creative within it.
- High level of discretion in handling confidential information
- Proficiency with Google-suite (Gmail, Google calendar, Drive), MS office

**Why Taboola?**
- If you ask our employees what they love about Taboola they will tell you that here they are able to discover their best professional self, explore where they can grow to, and learn from and together with smart and talented people.
- We work with some of the biggest names in the business. Our clients include Business Insider, NBC, Wells Fargo, Adidas, and more.
- Taboola Bangkok offers generous health coverage, employer contributions to provident fund and a fully-stocked kitchen (free breakfast and lunch when working from our Bangkok office).

**Sounds good, how do I apply?**

It's easy, submit your CV by clicking the "Apply" button below.

Taboola is an equal opportunity employer and we value diversity in all forms. We are committed to creating an inclusive environment for all employees and believe such an environment is critical for success. Employment is decided on the basis of qualifications, merit, and business need.

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