Administrative Assistant

2 weeks ago


กรงเทพมหานคร, Thailand Scalia Ventures Full time

**Scalia Ventures Co., Ltd.** is a management company of its own established ventures as well as start-ups, with its main HQ in Bangkok, Thailand.

The Company's businesses span across diverse areas, from Financing to Food & Beverage, from FMCG to Media, all the way to IT & Software Apps.

The Company is looking for a skilled PA COORDINATOR for the purpose of further enhancing its day-to-day operations.

You will be based in our HQ office located in Asok, Bangkok - with easy and convenient access to both the BTS and MRT.

**RESPONSIBILITIES**
- **OFFICE MANAGEMENT AND ADMINISTRATION RELATED TASKS**_
- Procurement of whatever is necessary for the optimal functioning of the office (ie. stationary, canteen supplies, IT supplies)
- Make sure that Company purchases are accompanied, or followed by, a Tax Receipt
- Processing online purchases on behalf of the Company (ie. Lazada, Shopee)
- Keeping a record of stock levels (ie. stationary, canteen and IT supplies)
- Supervision of office utility personnel, such as the maid and the messengers
- Manage Juristic Office vs Company relationship, and tackle whatever matters might arise
- Providing parking for new employees, or revising the status quo for the current staff
- Help to organize staff parties or events
- Creating spreadsheets that aid better keeping control of an existing or a new process/task
- Be the custodian of records for assigned Company Property and policies (CPPs: create, file, update and revise)
- Be the custodian of records for Office keys, FOBs and/or cards
- **HUMAN RESOURCES-RELATED TASKS**_
- Keeping attendance records of Company employees via fingerprint scanner logs
- Liaise with Company paperwork, namely Employees Handbook, Canteen Policy, and Company Property Policy
- Mange job posts, update job sites and promote positions as instructed
- Help new employees become acquainted with Company staff
- Organize, monitor, and maintain staff benefits (healthcare, amenities and extras)
- Organize, monitor, and maintain spreadsheets concerning staff time away from the Company (holidays, days off, personal leave, etc)
- Collect, organize and maintain personal details records for every new Company employee

bank account, address, and personal phone)

**QUALIFICATIONS**

Education: Bachelor's - Master's degree
Experience: 2-5 Years
Excellent communication and people management skills
Exceptional organizational and time management skills
Ability to multitask and prioritize
Strong problem-solving skills
Solid knowledge of Microsoft Office Suite and general proficiency around computer software
Showing great initiative, as well as discipline and commitment
Tasks-driven and task-motivated individual
Ability in handling Company’s paperwork/ bureaucracy/ administration
Possessing an excellent eye for detail

**Salary**: Up to ฿25,000.00 per month

Ability to commute/relocate:

- กรุงเทพมหานคร: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- are you located in Thailand?

**Experience**:

- administrative: 1 year (preferred)

**Language**:

- english (required)
- thai (required)



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