Team Assistant- Technical Service
2 days ago
**Relationship Management**: Build and maintain strong relationships with embassies, consulates.
**Provide Administrative Support**: Assist with general administrative tasks, including document preparation, data entry, filing, and maintaining office supplies. Support administrative activities for teams associated with Corporate Communications.
Support onboarding and offboarding of employees.
Support order/invoice, Good Receive (GR), and tracking for Direct & In-direct as required.
**Data Management**: Maintain accurate and up-to-date records and databases. Ensure the confidentiality and security of critical information.
**Meeting & Event Coordination**: Arrange and coordinate internal meetings, events, conferences, and external customer training, including sending invitations, reserving meeting rooms, and ensuring vital equipment, materials, and refreshments are available.
**Expense Tracking**: Assist with expense tracking and reimbursement processes, ensuring accuracy and adherence to company policies.
Plan and set up external and internal events and internal day fixes in collaboration with the respective lead are part of this team assistant job.
Lead any ad hoc tasks as assigned by the team.
What You Bring.
University graduate or equivalent experience; additional certification or training in office administration is a plus.
Validated experience as an administrative assistant or in a similar role.
**Knowledge of visa regulations**: possess a strong understanding of visa requirements and procedures in various countries, mainly focusing on AP countries.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational skills with the ability to multitask and prioritize tasks effectively.
**Communication Skills**: Excellent written and verbal communication skills to collaborate with clients, employees, and embassy or consulate officials (Fluent in English).
Attention to detail and problem-solving abilities.
Ability to maintain confidentiality and handle critical information with discretion.
Strong social skills and the ability to work well in a team environment.
Our Gas Services division offers Low-emission power generation through service and decarbonization. Zero or low emission power generation and all gas turbines under one roof, steam turbines and generators. Decarbonization opportunities through service offerings, modernization, and digitalization of the fleet.
Who is Siemens Energy?.
At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
Our Commitment to Diversity.
Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character - no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
Rewards/Benefits.
Embark on Siemens Energy s Field Service Development Plan.
Be a trusted advisor to both your Internal and External Stakeholders.
Develop your technical and soft-skills working with cross-functional teams.
Take on a higher level of technical and leadership responsibilities within local and regional teams.
Numerous further training opportunities (technical, soft skills etc.) are available to you on the Siemens Energy Learning platform.
**Job skills required**: Excel, English, Microsoft Office, Data Entry
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