HR & Administration Executive

3 weeks ago

กรงเทพมหานคร, Thailand DDX (Delta Dynamics) Full time

**The Role**

We are seeking an experienced HR & Administration Executive to proactively and effectively support the smooth running of all HR operations and day-to-day office administration. With our ambitious growth plans, there is the potential for the right individual to grow the role and their career with the organisation.

**Ideally, the HR & Administration Executive must**:

- have excellent communication and interpersonal skills
- have excellent English and Thai skills (written and spoken)
- proactively adapt to changing priorities and handle multiple tasks simultaneously in a dynamic environment
- have the ability to deal with sensitive information and maintain strict confidentiality and ethical conduct

**Responsibilities**
- Coordinate and deliver all HR operational tasks across the employee lifecycle, including keeping employee records up to date on the HRIS
- Oversee all office administrative tasks, including office maintenance, procurement of supplies, vendor management, and administrative assistance to the founding partners
- Liaise effectively with different government departments (BOI, Immigration, Labour, Tax and Revenue, etc.) to ensure compliance for all matters related to visas, work permits, working regulations, tax, etc.
- Oversee the visas, work permits and extension processes for international employees or employees requiring work authorisation; maintaining accurate records and providing guidance/support as needed,
- Coordinate preparation and review of monthly payroll for accuracy and compliance with local labour laws
- Contribute actively to the onboarding and induction of new joiners
- Coordinate travel arrangements and logistics for employees, including visa-related travel requirements
- Oversee office security, including access control systems and visitor management
- Manage office facilities and equipment, ensuring proper functionality and maintenance
- Administer and communicate employee benefits programs, ensuring their understanding and utilisation
- Manage the enrollment, changes and termination of employee benefits, staying updated on industry trends and regulations
- Coordinate with insurance providers, benefit vendors, and third-party suppliers
- Contribute actively to staff engagement and recognition initiatives
- Support budgeting and financial processes, including handling and monitoring petty cash

**Qualification**

**Ideally, the HR & Administration Executive should have**:

- Bachelor’s degree in Human Resources, Psychology, or a related field
- At least 5 years’ working experience in HR operations and administration, including knowledge of relevant laws, regulations and compliance requirements
- Experience and proficiency in liaising with government departments/local authorities, including handling visa and work permit processes for international employees
- Strong understanding of HR best practices, policies, and procedures
- Experience in general administration, including office management, vendor coordination, and facilities management
- Familiarity with employee welfare and benefits programs, including health insurance, retirement plans, and employee assistance programs
- Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines
- Strong problem-solving and decision-making abilities
- Exceptional interpersonal and communication skills to effectively interact with employees at all levels
- Attention to detail and accuracy in handling administrative tasks
- Proficiency in HR software and systems
- Fluency in verbal and written English and Thai

**Our Culture**
- We only look to hire the best people. These people, like us, value integrity, excellence, respect, inclusion and collaboration. Working in a team environment like this where everyone is brilliant is second to none - great people only want to work with other great people
- We encourage independent decision making
- We share information internally
- We give and share honest feedback with each other
- We keep only our most effective people
- We avoid too many rules & processes
- We are as committed to social responsibility as we are to technology and innovation

**About Us**

We are disrupting the traditional consulting industry by selling results and developing ongoing partnerships, rather than the traditional ‘take it or leave it’ advice. Despite being relatively young, we are already the digital transformation & business consulting partner to multinationals and large enterprises in S.E Asia.

We bring together only the very best digital and transformation talent to help our clients use digital technology to transform their businesses. You’ll join an international team working on everything from IT modernization and strategy to agile, cloud, cybersecurity, smart cities, and digital transformation.

**Job Types**: Full-time, Permanent

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