Programme and Partnerships Assistant

2 months ago

กรงเทพมหานคร, Thailand United Nations Development Programme (UNDP) Full time

**Programme and Partnerships Assistant (For Thai National Only)**:
**Advertised on behalf of**:
**Location**:

- Bangkok, THAILAND**Application Deadline**:

- 19-Jul-23
- **(Midnight New York, USA)**

**Time left**:

- 14d 13h 54m**Additional Category**:

- Management**Type of Contract**:

- Service Contract**Post Level**:

- SC-5**Languages Required**:

- English**Starting Date**:
- 17-Aug-2023**Duration of Initial Contract**:

- 1 year**Expected Duration of Assignment**:

- 1 year extendable based on performance and budget availability**Background**:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

The Programme and Partnerships Assistant works with and provides support to the Humanitarian DRR and Climate Programme Team and External Relations unit in the development and implementation of the programme/unit delivery. The Programme and Partnerships Assistant will provide effective support and assistance to the team to ensure smooth programme implementation and effective unit operations in line with UN Women rules and regulations.

**Duties and Responsibilities**:
**Summary of Key Functions**:

- Programme/External Relations Unit Management Support
- Financial Management Support
- Administrative Support
- Support resource mobilization
- Support knowledge building and knowledge sharing**?**

**1. Programme/External Relations Unit Management Support**
- Provide programme and administrative support to the programme team/unit in the preparation of various programme or partnerships documents, such as work plans, budgets, reports and proposals on programme implementation arrangements.
- Provide administrative support in the preparation of the recruitment process for consultancy positions for the team, processing contracts in accordance with HR and Procurement rules and regulations and regularly monitor their contracts
- Under the guidance of the supervisor, assemble briefing materials and prepare power-point and other presentations for the programme unit.
- Identify sources, and gather and compile data and information for the preparation of documents, guidelines, and other material as required.
- Assist the programme team/unit in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.
- Help the team in providing guidance to the country and project offices on routine implementation of the project, tracking use of financial resources.

**2. Financial Management Support**
- Use Quantum to prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of the project.
- Create requisitions in Quantum for receipt of goods and services, including making budget check for requisitions, POs and vouchers.
- Support the programme team/unit in the financial management of the project.
- Organize, compile and process information from the donor(s) as well as from the programme team, and keep track of the information through databases and e-filing.
- Support the programme team in the tracking of and reporting on mobilized resources.

**3. Administrative Support**
- Provide administrative support to the programme team/unit in the organization of events, meetings and workshops, etc.
- Make travel arrangements for the programme team/unit and project staff, including preparation of travel requisitions and claims.
- Draft non-substantive correspondence.
- Maintain and organize up-to-date hard and electronic files for easy access and retrieval. Ensure safekeeping of confidential materials.
- Create and maintain files of correspondence/documents and electronically received information, and ensure up-to
- Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.

**4. Supports resource mobilization focusing on achievement of the following results**:

- Review of contributions agreement, managing contributions in Quantum.

**5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results**:

- Participation in the trainings for the operations/projects staff on programme.
- Contributions to knowledge networks and communities of practice.

**Impact of Results**

The key results wil

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