Senior Programme Management Assistant

2 months ago

กรงเทพมหานคร, Thailand United Nations Full time

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is located in the Capacity Development and Partnerships Section, Strategy and Programme Management Division of the Economic and Social Commission for Asia and the Pacific. The incumbent reports to the Chief, Capacity Development and Partnerships Section.

**Responsibilities**:
Under the direct supervision of the Chief, Capacity Development and Partnerships Section, the Programme Assistant will be responsible for the following duties:

- Supports the ESCAP-wide roll-out and continuous implementation of Integrated Planning, Management and Reporting solution for capacity development projects, including establishment, testing and implementation of data quality assurance processes and procedures;
- Independently monitors aggregate information related to ESCAP’s capacity development projects, including regular updates to indicators used for decision making by the Project Appraisal Group and senior management related to project allocation, seeking guidance only in exceptional circumstances;
- Researches, compiles, analyses, summarizes, and presents detailed data on voluntary contributions and capacity development portfolio of ESCAP, highlighting noteworthy issues/trends for consideration by appropriate parties;
- Reviews, appraises and revises, as necessary, all submissions for substantive projects, ensuring compliance with guidelines and programme/project objectives; identifies problems/issues, seeks clarification from departments, assesses replies, and prepares a summary for the manager with suggestions for further action;
- Works with funding agencies in arranging financing modalities; obtains requisite clearances; ensures establishment of proper monitoring systems through scheduled reporting, review meetings and missions;
- Drafts budget and forecast based on submissions; prepares monitoring checklists, identifying stages of programme/project development, funding source, inputs by reviewing internal and external bodies, and follow-up actions required;
- Prepares inputs for a wide range of documents/reports, briefings/debriefings, correspondence, etc.;
- Arranges for formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report;
- May undertake mission/field work in support of above activities, e.g., specific administrative, operational/control tasks for programme/project activities;
- Establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of programme/project activities;
- Supervises office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation;
- Performs other related duties as assigned.

Competencies

Core competencies:

- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Managerial Competencies:

- Judgement / Decision-making: Identifies the key issues in a complex situation, and comes to the heart

of the problem quickly; gathers relevant information before making a decision; considers positive and

negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others

and on the Organization; proposes a course of action or makes a recommendation based on all available

information; checks assumptions against facts; determines the actions proposed will satisfy the

expressed and underlying needs for the decision; makes tough decisions when necessary.
- Managing performance: Delegates the appropriate responsibility, accountability and decision-making

authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member;
accurately judges the amount of time and resources neede

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