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Programme Assistant
4 weeks ago
Provides assistance in support of planning and implementation, monitoring and evaluation of programme of work and projects for EDD;.
Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval;.
Assists in the review of documents prior to submission for publication.
Assists in the preparation of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals, procurement, and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; and ensures that outputs/services are properly categorized;.
Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted;.
Assists in the monitoring and evaluation of regular budget programmes; categorizes, updates, tracks and analyses data related to programmes which including accounting records, outputs, resources utilized, carries out periodic status reviews,.
Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues;.
Serves as focal point of the Division for coordination, monitoring and expedition of programme/project implementation activities, involving liaison with a diverse organisational unit to initiate requests against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation;.
Serves as focal point of the Division on human resources issues, e.g. initiates, reviews, processes and follows-up on recruitment of staff, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, etc.;.
Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations;.
Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements. Monitors staffing table and prepare relevant statistical data/charts;.
Provides guidance and training to new/junior staff;.
Performs other duties as assigned.
**Planning & Organizing**: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
**Teamwork**: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
EducationHigh school diploma or equivalent is required.
Job - Specific QualificationA first-level university degree is desirable.
Work ExperienceA minimum of seven years of progressively responsible experience in programme/administrative service or related area is required.
Experience in the United Nations Common System or international organizations is desirable.
Experience with an Enterprise Resource Planning (ERP) system, e.g. SAP, is desirable.
Experience in reviewing documents and publications against standard editorial guideline is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.
AssessmentQualified applicants may be evaluated through a competency-based interview and/or other assessment methods.
Must have passed the United Nations Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nat
