Team Assistant

2 days ago

กรงเทพมหานคร, Thailand United Nations Full time

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote inclusive economic, social and environmental development and support regional cooperation and integration in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership, through its analytical, normative and technical cooperation, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is located in the Facilities Management Unit, in the Division of Administration. The incumbent will report to the Chief of Projects Sub-Unit.

**Responsibilities**:
Under the direct supervision of the Chief, Projects Sub-Unit, Facilities Management Unit, the Team Assistant will be responsible for the following duties:

- Performs a wide range of office support and administrative functions.
- Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
- Monitors processes and schedules related the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
- Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
- Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
- Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
- Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g., answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.
- Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
- Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
- Performs data entry and extraction functions.
- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
- Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.
- Maintains files (both paper and electronic) and databases for work unit.
- Assists in providing software and office equipment support.
- Performs other related duties as assigned.

Competencies
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent is required. A recognized first-level university degree is desirable. Relevant first level university degree in combination with one year of qualifying experience may be accepted in lieu of three years of required experience.

Job - Specific Qualification
Passing the GGST is required for recruitment consideration in the General Service and related categories in the United Nations Secretariat. Successful passing of the United Nations Administrative Support Assessment Test (ASAT) in English or French or successful passing an equivalent locally administered test at Offices Away from Headquarters, may be accepted in lieu of the GGST. Have you passed such a test? (If yes, please indicate the year and duty station where you passed the test.)

Work Experience
A minimum of three years of experience (or one year if graduated with a bachelor’s degree) in general office support, administration or related area is required.

Experience with any enterprise resources planning systems is desirable.

Experience in the United Nations Common System or international organizations is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, flue

  • Team Assistant

    2 months ago

    กรุงเทพมหานคร, Thailand United Nations ESCAP Full time

    -Job Code Title: TEAM ASSISTANT Department/ Office: Economic and Social Commission for Asia and the Pacific Duty Station: BANGKOK Posting Period: 29 October 2024-11 November 2024 Job Opening number: 24-ADM-ESCAP-246227-J-BANGKOK (O) Staffing Exercise ID: N/A - United Nations Core Values: Integrity, Professionalism, Respect for DiversityOrg. Setting and...

  • Team Assistant

    6 days ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...

  • Project Team Assistant

    2 days ago

    กรุงเทพมหานคร, Thailand Siemens Energy Full time

    Early Professional We are looking for ProjectTeam Assistant to be based in Bangkok. **How You’ll Make anImpact** - As a project team assistant you will support the project management team for our Gas and Steam Turbine maintenance services. - Responsible for travel arrangements, filing expense claims, documentation, procurement of office material (IT,...

  • Team Assistant

    2 months ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    Org. Setting and Reporting - The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with...

  • Administrative Team Assistant

    6 months ago

    กรุงเทพมหานคร, Thailand Thai-Otsuka Co.,Ltd Full time

    **_Otsuka people creating new products_** **_for better health worldwide_**: is our philosophy that all Otsuka family globally know that they will be highly valued and encouraged to fulfill their potentials. We provide a welcoming, friendly and inspiring work environment that nurtures their growth and passion, as an individual and as part of a team, and...

  • Team Assistant

    9 hours ago

    กรุงเทพมหานคร, Thailand United Nations (UN) Full time

    Performs a wide range of office support and administrative functions, including travel arrangement (ticket, visa, etc), related protocol matter (stay permit / visa / custom clearance / etc) and assist in preparation of the C/IC recruitment package and other related human resources management, inventory management, physical inventory checking and inventory...

  • Team Assistant

    4 days ago

    กรุงเทพมหานคร, Thailand Siemens Thailand Ltd. Full time

    Team support regarding assigned topic (e.g. preparation of topic, gathering information). Organisation/coordination of meeting schedule for the whole team. Preparation of necessary documents, creation of power point presentations. Correspondence, coordination, writing, mailing, distribution of entire correspondence in compliance with whole...

  • Assistant Executive Housekeeper

    2 months ago

    กรุงเทพมหานคร, Thailand Hilton Full time

    Assistant Executive Housekeeper (Pre-Opening Team) With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our...

  • Team Assistant

    4 weeks ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    Org. Setting and Reporting - Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in...

  • Team Assistant

    10 hours ago

    กรุงเทพมหานคร, Thailand United Nations (UN) Full time

    Performs a wide range of office support and administrative functions. Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports. Monitors processes and schedules related the unit's outputs, products, tasks, etc.; where applicable,...

  • Face to Face Fundraiser

    2 days ago

    กรุงเทพมหานคร, Thailand UNHCR Thailand Full time

    **Terms of Reference **-** **TERMS OF REFERENCE** **(Individual Contractor Agreement) **Title**: Face to Face Fundraiser (Team Assistant) **Duty station**: [Bangkok, Thailand] **Section/Unit**: Private Sector Partnership Services (PSP) **ICA Level**: LICA-1 **Corresponding level**:GS-1 **1. General Background** (Brief description of the national,...

  • Head of Assistance

    6 months ago

    กรุงเทพมหานคร, Thailand April Asia Pacific Full time

    For over 30 years, APRIL International Care has specialized in providing international health insurance solutions. We design, distribute, and manage insurance plans and assistance services for individuals and businesses. With teams across Asia, Europe, and the Americas, we look after our members to ensure they have access the best care available. **Are you...

  • Operations Team Lead

    7 months ago

    กรุงเทพมหานคร, Thailand Boston Consulting Group Full time

    **WHAT YOU'LL DO**: The role of the Operations Team Lead is to work with the SEA Operations Manager and SEA Operations Director to deliver high quality operations services. The key aspects of this role which is fast paced covers the following areas: - Oversee all aspects of operations for Bangkok Office - Ultimate responsibility of the Executive...

  • Conversion Team Manager

    6 months ago

    กรุงเทพมหานคร, Thailand Duhani Capital Full time

    Are you ready to lead a dynamic team in the exciting world of Retail FX & CFDs? We are actively seeking a passionate **Team Manager** to drive client engagement and conversion for our client's retail FX & CFDs company, focusing on the vibrant **Thai market.** If you are a results-driven leader with a knack for building relationships and meeting conversion...

  • Assistant Housekeeper

    3 months ago

    กรุงเทพมหานคร, Thailand Hilton Full time

    Assistant Housekeeper An Assistant Housekeeper is responsible for assisting with overseeing housekeeping operations to deliver an excellent Guest and Member experience while monitoring housekeeping standards and assisting the Executive Housekeeper. **What will I be doing?** As an Assistant Housekeeper, you will be responsible for assisting with overseeing...

  • Personal Assistant to The Cio

    7 months ago

    กรุงเทพมหานคร, Thailand Sertis Full time

    **Sertis is a leading Data and AI company based in the heart of Bangkok.** We provide both off-the-shelf and customised solutions for our clients ranging from data infrastructure, BI development, and data-driven business insights to forecasting, optimization, and computer vision. Our expert team of data and AI consultants work closely with clients, across...

  • Personal Assistant to The Cio

    6 months ago

    กรุงเทพมหานคร, Thailand Sertis Full time

    **Sertis is a leading Data and AI company based in the heart of Bangkok.** We provide both off-the-shelf and customised solutions for our clients ranging from data infrastructure, BI development, and data-driven business insights to forecasting, optimization, and computer vision. Our expert team of data and AI consultants work closely with clients, across...

  • Administrative Assistant

    7 months ago

    กรุงเทพมหานคร, Thailand Curtain Up Drama and Magic Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Curtain Up Drama and Magic. As an Administrative Assistant, you will play a key role in supporting the day-to-day operations of the company. You will be responsible for a variety of administrative tasks including managing schedules, coordinating meetings,...

  • System Analyst

    3 months ago

    กรุงเทพมหานคร, Thailand Bangchak Corporation PCL Full time

    Bachelor s degree in Information Systems, MIS, IT Security, Software Engineering, or related fields. 1-2 years of hands-on experience in SAP Authorization, IT audit, GRC, or related fields. Ability to assist in running Identity Management infrastructure (SAP, AD, Office365). Strong reading and basic writing and oral communication skills in both English and...

  • Head of Medical Assistance

    7 months ago

    กรุงเทพมหานคร, Thailand April Asia Pacific Full time

    For over 30 years, APRIL International Care has specialized in providing international health insurance solutions. We design, distribute, and manage insurance plans and assistance services for individuals and businesses. With teams across Asia, Europe, and the Americas, we look after our members to ensure they can access the best care. **Are you an...