Team Assistant
2 weeks ago
-Job Code Title:
TEAM ASSISTANT
Department/ Office:
Economic and Social Commission for Asia and the Pacific
Duty Station:
BANGKOK
Posting Period:
29 October 2024-11 November 2024
Job Opening number:
24-ADM-ESCAP-246227-J-BANGKOK (O)
Staffing Exercise ID:
N/A
- United Nations Core Values: Integrity, Professionalism, Respect for DiversityOrg. Setting and Reporting
- The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.
This position is located in the Conference Management Unit of the Conference and General Services Section, in the Division of Administration. The incumbent reports to the Meetings Services Assistant (Supervisor of Conference Support Team).
Responsibilities
- Under the direct supervision of the Meetings Services Assistant (Supervisor), and overall supervision of the Chief of Conference Management Unit, the incumbent is required to perform the following functions:
- Provides a broad range of general office support to help ensure the smooth functioning of CST in preparing and supporting all meetings/conferences at the United Nations Conference Centre (UNCC) including provision of banqueting, registration and photography services.
- Uses MS Office to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards.
- Reviews, records, routes and/or processes mail or other documents; gathers pertinent background material; tracks and monitors follow-up action as required.
- Receives phone call and visitors, and responds to routine inquiries and information requests, including drafting routine written responses, or routes to appropriate personnel for handling as required.
- Maintains files (both paper and electronic) and databases for work unit.
- Updates and maintains large distribution lists; assemble documents, reports and other materials for global dissemination, where possible using electronic formats; coordinates courier services.
- Performs basic data entry and extraction functions.
- Checks accuracy of simple calculations, codings, data, etc.
- Photocopies a variety of documents and other materials.
- Operates and maintains a variety of office equipment in the performance of basic office functions, e.g. photocopier, facsimile, printer, scanner, etc.
- Delivers urgent mail/messages.
- Performs other duties as assigned.
- Competencies
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
- Education
- High school diploma or equivalent is required.
A first-level university degree may be accepted in lieu of two years of required experience.
Work Experience
- A minimum of two years (or no experience if graduated with a first-level university degree) of responsible experience in general office support or related area is required.
Experience in using MS Office is required.
Experience in conference support or related area is desirable.
Experience in photographing public events and using Adobe Photoshop/Illustrator is desirable.
1 year or more of experience in data analytics or related area is desirable.
Experience in the United Nations Common System or in international organization similar to those in the UN Common System is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.
Knowledge of Thai is desirable. Knowledge of another official United Nations language is an advantage.
Assessment
- Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.
Special Notice
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- United Nations Cons
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