Nutrition Assistant
2 weeks ago
The Purpose of Role:
Reports to the Nutrition Leadership Team and is responsible for the execution of all business and secretarial duties. The job entails providing high level secretarial, administrative, and logistics support to the leaders and the team in the division
Team Structure:
- Reporting to: Tim van Es, Nutrition SEAT and Marketing Lead
Key Responsibilities:
- To work with, and respect highly confidential information as well as be able to exercise judgment, tact and diplomacy when dealing with senior management and all team members.- To perform secretarial functions to the team such as drafting correspondence, to take minutes when necessary, coordinating and organizing travel, visa arrangements, hotel reservation, organizing and maintain paper and electronic files, providing information to caller, etc.- Provide administrative support to the management and deal with highly sensitive and confidential information.- Scheduling, prioritizing and confirming meetings, appointments, conference calls and any other related engagements.- Determining priority matters, receiving and screening visitors and incoming calls and providing alert messages.- To manage all other administrative duties assigned and event planning e.g. facilitate and set up team activity & engagement, organizing workshops, conferences, training, meetings and assisting in projects management and activation work.- To perform operational functions such as report management, create & compile Power Point presentations for meetings/ townhalls, and perform basic to intermediate data & report analysis as and when required.- Any other ad-hoc project as assigned for eg: ad hoc admin/ logistics arrangement for BUs visitors
Key Stakeholders:
- Department Secretaries, Business Leaders, Support Functions, External contacts
Essential Experience/Skill/Knowledge:
- Diploma/Degree holder in any discipline.- Excellent command of written and spoken English.-
- Possess good interpersonal and effective written and verbal communication skills.- High level of integrity, responsibility and discretion to maintain confidentiality in matters both personal and business.- Proactive, meticulous, able to follow-through as well as handle multiple projects at one time in a fast-paced environment with high sense of urgency.
Desirable Experience/Skill/Knowledge:
- Related working experience in a full secretary capacity or similar administrative experience.- Strong presentation design portfolio demonstrating intermediate level in PowerPoint including use of multiple masters, color themes, animations, actions, and video
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