Meetings Services Assistant
1 day ago
Org. Setting and Reporting
- The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region. The position is located in the Conference Management Unit, Conference and General Services Section, in the Division of Administration. The incumbent reports to the Senior Meetings Services Assistant (Supervisor of Conference Planning and Coordination Team).
- Responsibilities
- Under the direct supervision of the Senior Meetings Services Assistant, and overall supervision of the Chief of Conference Management Unit, the incumbent is required to perform the following functions: - Prepares and organizes meetings/conferences at the UNCC in coordination with substantive offices and clients, which may involve preparation of tentative cost estimate and statements of expenditures in line with the UNCC costing structure, in order to provide efficient and effective conference management services on a cost recovery basis, with support and supervision from senior staff. - Assists in conducting preparatory meetings with relevant offices and delegations regarding procedural and organizational arrangements for the sessions of assigned ESCAP’s committees and meetings/conferences in all formats - on-site, virtual or hybrid and prepares/updates relevant technical guides incorporating new features and functionalities of conferencing tools that are utilised to organise meetings/conferences in the UNCC. - Produces daily and weekly programme of assigned committees and meetings/conferences prepared by senior staff for distribution. - Informs relevant offices/persons of changes in the daily programme of committees and meetings/conferences. - Ensures that all required services, including the availability and distribution of documents, and personnel are available in order for committees and meetings/conferences to convene according to the schedule. - Maintains and keeps an accurate record of speakers and/or an attendance record and coordinate with the secretary or substantive divisions and delegations on their position on the list of speakers. - Assists in the preparation of the preliminary list and annotation of agenda items, the list of participants, voting and election process by distributing and collecting ballots and the preparation of tabulation of voting patterns. - Prepares floor plan of seating arrangements in accordance with meeting requirements and UN protocol. - Prepares monthly statistics on meetings held at headquarters and offices away from headquarters. - Prepares for committees and meetings/conferences to be held away from Headquarters, other UN Offices or Regional Commissions, coordinates with substantive offices, and prepares cost estimates. - Drafts routine correspondence for signature. - Makes arrangements for and coordinate video and teleconference activities at headquarters. - Maintains filing and reference system of procedures and reference materials for committees and meetings/conferences. - Responds to queries from delegations and the Secretariat. - Replaces, as needed, senior staff responsible for room reservations and the electronic distribution of the daily programme of meetings. - Provides guidance/training, as needed, to temporary assistants and junior staff. Supports training of relevant offices, delegations and external clients on the use of UNCC facilities, including e-conferencing platforms. - Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. - Assists with visualizations and updating information material such as web pages or brochures. - Performs other duties as required.
- Competencies
- Education
- High school diploma or equivalent is required. A first-level university degree may be accepted in lieu of two years of required experience.
- Job - Specific Qualification
- Not available.
- Work Experience
- A minimum of five years (or three years if graduated with a first-level university degree) of progressively responsible experience in conference support or related area is required. Experience in planning and organizing intergovernmental meetings in a hybrid format is required. Experience in MS Office and operating virtual meeting platforms (i.e. MS Teams, Zoom, other event management platforms) is required. 1 year or more of experience in data analytics or related area is desirable. Experience working with Enterprise Resource Planning software is desirable. Experience in the United Nations Common System or
-
Meetings Services Assistant
4 months ago
กรุงเทพมหานคร, Thailand United Nations Full timeOrg. Setting and Reporting - The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy...
-
Meetings Services Assistant
15 hours ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...
-
Meetings Services Assistant
4 months ago
กรุงเทพมหานคร, Thailand United Nations Full timeOrg. Setting and Reporting - The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy...
-
Meetings Services Assistant
1 month ago
กรุงเทพมหานคร, Thailand United Nations ESCAP Full time-Job Code Title: MEETINGS SERVICES ASSISTANT Department/ Office: Economic and Social Commission for Asia and the Pacific Duty Station: BANGKOK Posting Period: 4 December 2024-2 January 2025 Job Opening number: 24-CON-ESCAP-248782-R-BANGKOK (O) Staffing Exercise ID: N/A - United Nations Core Values: Integrity, Professionalism, Respect for DiversityOrg....
-
Meetings Services Assistant
1 month ago
กรุงเทพมหานคร, Thailand United Nations Full timeOrg. Setting and Reporting - The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy...
-
Meetings Services Assistant
15 hours ago
กรุงเทพมหานคร, Thailand United Nations (UN) Full timeProduces daily and weekly programme of assigned committees and meetings/conferences prepared by senior staff for distribution. Ensures that all required services, including the availability and distribution of documents, and personnel are available in order for committees and meetings/conferences to convene according to the schedule. Assists in the...
-
Meetings Services Assistant
2 days ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...
-
Meetings Services Assistant
5 days ago
กรุงเทพมหานคร, Thailand United Nations (UN) Full timeProduces daily and weekly programme of assigned committees and meetings/conferences prepared by senior staff for distribution. Ensures that all required services, including the availability and distribution of documents, and personnel are available in order for committees and meetings/conferences to convene according to the schedule. Assists in the...
-
Meetings Services Assistant
4 months ago
กรุงเทพมหานคร, Thailand United Nations Full time**Job Opening** **Job Opening ID**: 243712 **Job Network** : Public Information and Conference Management **Job Family** : Conference Services **Category and Level** : General Service and Related Categories, G-4 **Duty Station** : BANGKOK **Department/Office** : Economic and Social Commission for Asia and the Pacific **Date Posted** : Sep 16,...
-
Meetings Services Assistant
4 months ago
กรุงเทพมหานคร, Thailand United Nations Full time**Job Opening** **Job Opening ID**: 243527 **Job Network** : Public Information and Conference Management **Job Family** : Conference Services **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : BANGKOK **Department/Office** : Economic and Social Commission for Asia and the Pacific **Date Posted** : Sep 15,...
-
Meetings Services Assistant
7 days ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...
-
Meetings Services Assistant
8 months ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...
-
Meetings Services Assistant
1 week ago
กรุงเทพมหานคร, Thailand United Nations (UN) Full timePrepares conference material for meetings to be held away from Headquarters. Provides technical support for the AI Captioning service, ensure the audio quality to the captioner system and connectivity to Microsoft Azure cloud. Sets-up webcasting and meeting rooms for the ESCAP Commission session and its main committees, regional and other intergovernmental...
-
Meetings Services Assistant
5 days ago
กรุงเทพมหานคร, Thailand United Nations (UN) Full timePrepares conference material for meetings to be held away from Headquarters. Provides technical support for the AI Captioning service, ensure the audio quality to the captioner system and connectivity to Microsoft Azure cloud. Sets-up meeting rooms for the ESCAP Commission session and its main committees, regional and other intergovernmental...
-
Senior Meetings Services Assistant
9 months ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis,...
-
Senior Meetings Services Assistant
9 months ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis,...
-
Business Service Assistant
7 months ago
กรุงเทพมหานคร, Thailand Mott MacDonald Full timeSupport the Thailand accountant in accounts payable and accounts receivable duties such as checking the accuracy of staff’s expenses claims and invoices to process payment; - Coordinating all administrative tasks related to bank processes, invoicing and processing of expenses claim - generating and issue invoices in accordance with scheduled timelines; -...
-
Assistant Manager Internal Audit
1 day ago
กรุงเทพมหานคร, Thailand Minor Shared Services Full timeCompany Description Its founding in 1978 with a single beachfront resort in Pattaya, Minor International Pcl (‘MINT’) is today one of the largest hospitality and leisure companies in the Asia Pacific region. With over 530 hotels & resorts, 2,410 restaurants and 339 retail trading points of sale, MINT meets the growing needs of consumers in Thailand and...
-
Customer Service Assistant
1 week ago
กรุงเทพมหานคร, Thailand Mouser Electronics Full time**JOB DESCRIPTION** Title: Customer Service Representative Location: International The Customer Service Representative is responsible for providing service excellence to customers by processing orders, quotes and assisting with all other customer needs, to provide optimal customer experience, and supporting customer service...
-
Client Service Assistant
15 hours ago
กรุงเทพมหานคร, Thailand บริษัทหลักทรัพย์ เกียรตินาคินภัทร จำกัด Full time**All positions require a criminal background check.** - Investment / Economics / Priority Banking **Client Service Assistant**: - Date: 9 Jan 2025 - Location: Bangkok, Thailand - Company: Kiatnakin Phatra Securities Public Company Limited **Job Summary**: Assist financial consultants in providing services pertaining for High Net Worth Clients who have...
