Meetings Services Assistant
5 months ago
Produces daily and weekly programme of assigned committees and meetings/conferences prepared by senior staff for distribution.
Ensures that all required services, including the availability and distribution of documents, and personnel are available in order for committees and meetings/conferences to convene according to the schedule.
Assists in the preparation of the preliminary list and annotation of agenda items, the list of participants, and daily material concerning the proceeding of committees and meetings/conferences.
Maintains an accurate record of speakers and/or an attendance record and coordinate with the delegations on their position on the list of speakers.
Assists in the voting and election process by distributing and collecting ballots and the preparation of tabulation of voting patterns.
Prepares floor plan of seating arrangements in accordance with meeting requirements and UN protocol.
Prepares monthly statistics on meetings held at headquarters and offices away from headquarters.
Prepares for committees and meetings/conferences to be held away from Headquarters, other UN Offices or Regional Commissions, coordinates with substantive offices, and prepares cost estimates. Assists in conducting preparatory meetings with relevant offices and delegations regarding procedural and organizational arrangements for the sessions of assigned ESCAP's committees and meetings/conferences in all formats - on-site, virtual or hybrid and prepares/updates relevant technical guides incorporating new features and functionalities of conferencing tools that are utilised to organise meetings/conferences in the UNCC.
Assists in organizing all meetings/conferences at the UNCC in coordination with substantive offices and clients, which may involve preparation of tentative cost estimates and statements of expenditures in line with the UNCC costing structure, in order to provide efficient and effective conference management services on a cost recovery basis.
Drafts routine correspondence for signature.
Makes arrangements for and coordinate video and teleconference activities at headquarters.
Maintains filing and reference system of procedures and reference materials for committees and meetings/conferences.
Responds to queries from delegations and the Secretariat.
Replaces, as needed, senior staff responsible for room reservations and the electronic distribution of the daily programme of meetings.
Provides guidance/training, as needed, to temporary assistants and junior staff. Supports training of relevant offices, delegations and external clients on the use of UNCC facilities, including e-conferencing platforms.
Performs other duties as required.
**Client Orientation**: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
EducationHigh school diploma or equivalent is required.
A first-level university degree may be accepted in lieu of two years of required experience.
Work ExperienceA minimum of five years (or three years if graduated with a bachelor's degree) of progressively responsible experience in conference support or related area is required.
Experience in planning and organizing intergovernmental meetings in a hybrid format is required.
Experience in MS Office and operating virtual meeting platforms (i.e. MS Teams, Zoom, other event management platforms) is required.
Experience in supporting the entities and external clients on a cost recovery basis is desirable.
Experience in the United Nations Common System or international organizations is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.
AssessmentQualified applicants may be evaluated through a competency-based interview and/or other assessment methods.
Must have passed the United Nations Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.
Applicants are urged to f
-
Meetings Services Assistant
5 days ago
กรุงเทพมหานคร, Thailand United Nations Full timeOrg. Setting and Reporting - The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy...
-
Meetings Services Assistant
5 months ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...
-
Meetings Services Assistant
5 days ago
กรุงเทพมหานคร, Thailand United Nations Full timeOrg. Setting and Reporting - The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy...
-
Meetings Services Assistant
2 weeks ago
กรุงเทพมหานคร, Thailand United Nations Full time**Job Opening** **Job Opening ID**: 243712 **Job Network** : Public Information and Conference Management **Job Family** : Conference Services **Category and Level** : General Service and Related Categories, G-4 **Duty Station** : BANGKOK **Department/Office** : Economic and Social Commission for Asia and the Pacific **Date Posted** : Sep 16,...
-
Meetings Services Assistant
2 weeks ago
กรุงเทพมหานคร, Thailand United Nations Full time**Job Opening** **Job Opening ID**: 243527 **Job Network** : Public Information and Conference Management **Job Family** : Conference Services **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : BANGKOK **Department/Office** : Economic and Social Commission for Asia and the Pacific **Date Posted** : Sep 15,...
-
Meetings Services Assistant
5 months ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...
-
Senior Meetings Services Assistant
5 months ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis,...
-
Senior Meetings Services Assistant
5 months ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis,...
-
Business Service Assistant
4 months ago
กรุงเทพมหานคร, Thailand Mott MacDonald Full timeSupport the Thailand accountant in accounts payable and accounts receivable duties such as checking the accuracy of staff’s expenses claims and invoices to process payment; - Coordinating all administrative tasks related to bank processes, invoicing and processing of expenses claim - generating and issue invoices in accordance with scheduled timelines; -...
-
Facilities Services Assistant
2 weeks ago
กรุงเทพมหานคร, Thailand WTW Full time**RESPONSIBILITIES** **Performance Objectives: **Facilities Support**: - Help to maintain the overall cleanliness and order/organization of the office space - Work with building management, office management, Corporate Real Estate and outside vendors to arrange for repairs and maintenance relative to office furnishings, fixtures, equipment and space -...
-
Assistant Manager
4 months ago
กรุงเทพมหานคร, Thailand Greenline Synergy Full timeJob Detail Job Title - Assistant Manager - Network Services Career Area - IT Infrastructure Location - Samitivej Srinakarin Hospital **Responsibilities**: - Design and implement short - and long-term strategic plans to make certain network capacity, and capability, meets existing and future requirements. - Develop, implement, and maintain policies,...
-
Customer Service Officer
2 weeks ago
กรุงเทพมหานคร, Thailand Bangkok Dusit Medical Services (BDMS) Full timeBachelor s degree in any related field. Excellence Communication in Thai and English. Ability to meet and greet customers in a professional, friendly, and timely manner. Service-minded, able to work under pressure, good communication and negotiation skills. Excellent problem-solving ability and time management skills. Handle complaints from customers from...
-
Executive Assistant
4 months ago
ประเวศ, กรุงเทพมหานคร, Thailand Pandora Jewelry Full time**Main purpose of the role**: Collaborative; Openly engage stakeholders for critical activities. Take accountability and ensure effective collaboration with all shared services functions. **Key accountabilities**: - Manage and maintain executive’s schedules, meeting, appointments and provide reminders regarding upcoming meetings, events or anything...
-
Executive Assistant
4 weeks ago
กรุงเทพมหานคร, Thailand Nestle Operational Services Worldwide SA Full timeWe’re Nestle, We’re the biggest food and beverages company in the world who believe in “enhancing quality of life and contributing to a healthier future.” **Join us **and be part of Nestle to drive over 2,000 brands in 191 countries worldwide, if you; - Love to support and have team spirit - Service / customer oriented - Excellent communication...
-
Personal Assistant
3 months ago
กรุงเทพมหานคร, Thailand PRTR Full timeOur client is a service provider of end-to-end data center solutions. **Job Purpose** - Providing high-level confidential support to the Head of the Business Unit by providing a full secretarial and administrative service. - Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively. **Key...
-
Assistant Revenue Manager
4 months ago
กรุงเทพมหานคร, Thailand MINOR Hotels Full timeKey responsibilities for the role includes: - Assist with weekly sales and Marketing Meeting (SSM) preparation and take minutes during the meetings. - Assist with the implementation of strategies if needed and follow up till complete - Assist in inventory management for Anantara Maldives on daily basis. - Assist in the preparation of the agenda and other...
-
Claims Service Assistant
3 months ago
คลองเตย, กรุงเทพมหานคร, Thailand PRTR Full timeOur client is a Broker & Insurance Company. **Job **Responsibilities** - Being responsible for the management of the claim strategy and process for the notification, agreement, collection, and successful settlement; ensuring that the process runs smoothly, that the insurance companies settle perfectly, and that clients receive their compensation as quickly...
-
Program Assistant
3 months ago
กรุงเทพมหานคร, Thailand The Asia Foundation Full timeTimeframe One year with possibility of renewal Location Bangkok, Thailand Mode of engagement Full-time contract The Asia Foundation (TAF) is a non-profit international development organization committed to improving lives across a dynamic and developing Asia. TAF’s programming areas covers economic opportunity, governance, women empowerment,...
-
Executive Assistant
3 months ago
ประเวศ, กรุงเทพมหานคร, Thailand Pandora Jewelry Full timeReq 15793 **Main purpose of the role**: Collaborative; Openly engage stakeholders for critical activities. Take accountability and ensure effective collaboration with all shared services functions. **Key accountabilities**: - Manage and maintain executive’s schedules, meeting, appointments and provide reminders regarding upcoming meetings, events or...
-
Personal Assistant
4 months ago
กรุงเทพมหานคร, Thailand Rubi Railtec Asia Pacific Full timePersonal Assistant / Driver Responsibilty - Provide high-level administrative support. - Serve as the primary driver and assistant during travels, ensuring safe and timely transportation. - Manage the schedule, including appointments, travel arrangements, and meetings. - Act as a liaison between staff members, clients, and external partners. - Handle...
