School Calendar

6 months ago

วฒนา กรงเทพมหานคร, Thailand NIST International School Full time

**Job Summary**:
The School Calendar and Event Coordinator is responsible for overseeing the management, coordination, and organization of both the school calendar and various events within the school community. This role requires exceptional organizational skills, attention to detail, and effective communication abilities. The Coordinator will collaborate with the school leadership team, various departments at school, teachers, students, parents, and external stakeholders to ensure a well-planned and synchronized calendar of events that aligns with NIST Learning Programme and the overall vision of the school.

**Responsibilities**:
**Calendar Management**:

- Develop, maintain, and update the school calendar, incorporating academic schedules, holidays, breaks, events, exams, and other activities
- Coordinate and collaborate with the leadership team and various departments to synchronize and incorporate key dates from different departments (including academics, athletics and activities, expedition, and service), and parent events, into the calendar, including using the Veracross platform
- Ensure that the school calendar and events added comply with relevant school policies and procedures

**Event Planning and Coordination**:

- Plan, organize, and execute a variety of school events
- Manage event and room bookings using the Veracross platform
- Develop event plans, including budgets, timelines, and resource allocation, to ensure the successful execution of events
- Liaise with teachers, staff, students, parents, and external vendors to coordinate event logistics, such as venue selection, equipment setup, transportation, accommodations, and security arrangements
- Collaborate with the school’s marketing and communication team to promote events through various channels, including flyers, posters, newsletters, and social media platforms
- Recruit, train, and supervise event volunteers, assigning responsibilities and providing guidance to ensure efficient event operations
- Collect feedback from attendees, volunteers, and stakeholders to evaluate the success of events and implement improvements for future events

**Communication and Collaboration**:

- Disseminate the school calendar to stakeholders, ensuring it is easily accessible and providing clear instructions on accessing and understanding the calendar
- Identify and resolve conflicts or overlaps in scheduling and understanding the calendar
- Organize and run monthly meetings with representatives from all the different departments in the school to share and review upcoming events
- Collaborate with administrators, teachers, staff, and parents to schedule and coordinate events, meetings, and other school-related activities, resolving scheduling conflicts and ensuring smooth operations
- Foster strong relationships with external organizations, community partners, and vendors to facilitate collaboration and inclusion of relevant events and activities in the school calendar

**Data Management and Record-Keeping**:

- Maintain accurate and up-to-date records of the school calendar, event plans, budgets, vendor contracts, attendee lists, evaluations, and other relevant documentation
- Ensure data integrity and confidentiality in accordance with privacy and security policies

**Others**:

- All other tasks assigned by the Parents and Community Relations Manager and the Director of Engagement

**Additional Responsibilities**:

- Be familiar with NIST Child Safeguarding policy
- Be aware of abuse risks to children
- Abide by the Code of Conduct
- Be vigilant
- Prevent abuse/protect children
- Report concerns (mandatory duty)
- Challenge poor practice/promote good practice

**Qualifications**:

- Bachelor’s degree in Education, Administration, Event Management or any related field
- Excellent command of English
- Proven experience in management, event planning, and coordination, preferably in an educational or community setting
- Excellent organization and time management and time management skills, with the ability to handle multiple tasks and meet deadlines
- Strong attention to detail and accuracy in maintaining calendar information and event plans
- Exceptional communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders
- Proficiency in different technology tools, such as Microsoft Outlook, Google Calendar, or other scheduling software
- Creativity and problem-solving abilities to address challenges and create engaging event experiences
- Flexibility to adapt to changes and adjust the calendar and event plans as needed
- Ability to work independently and as part of a team

**How to Apply**:

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