Administrative Assistant

6 months ago


กรงเทพมหานคร, Thailand Caterpillar Full time

**Career Area**:
Business Support Services

**Your Work Shapes the World at Caterpillar Inc.**

When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

**Your Work Shapes the World**

Whether it be groundbreaking products, best in class solutions or creating a lifelong career, you can do the work that matters at Caterpillar. With a 95-year legacy of quality and innovation and 150 locations in countries around the world, your impact spans the globe.

When you join Caterpillar, you are joining a team of makers, innovators and doers. We are the people who roll up our sleeves and do the work to build a better world. We don’t just talk about progress and innovation. We make it happen. And we are proud of that, because it helps our customers build and power the world we live in - the roads, hospitals, homes and infrastructure. Without a dedicated workforce Caterpillar could not effectively meet our customer’s needs. Join us.

**About The Position**:
The position provides administrative support and a certain level of experience and skills needed to segments of the organization. Responsibilities and tasks assigned require some use of independent judgment and initiative.

**Primary responsibilities for this position will be to (but not limited to)**:

- Coordinates small projects that support the work of individuals or groups assigned, which involves collecting information, performing research, and planning events, meetings, social gatherings.
- Facilitates schedules and travel for individuals or groups supported, which includes tracking schedules and keeping calendars up-to-date, making travel arrangements, preparing expense books and expense reports, and processing invoices, as necessary.
- Facilitates the work of those supported, which includes scheduling meeting rooms, dealing with cleaning crews, keeping keys of offices and facility, ordering office supplies, dealing with vendors, and greeting visitors.
- Assists in the interpretation and enforcement of the HR policies, practices and procedures.
- Ensures compliance with policies through training, coaching, audits and ongoing review of personnel actions.
- Gathers data on employee movement, such as hiring, promotions, lateral transfers and terminations for local input and entry in PeopleSoft system.
- Assists in the administration of Compensation processes, such as merit increases, equity adjustments, promotions and lateral transfers and in notification to local payroll providers. Administers performance management program to ensure effectiveness, compliance and equity within organization.
- Generates various reports to meet statutory or organizational requirements.
- Provides payroll administration when applicable.
- Administration may include following-up on sickness, vacation and overtime; preparing information for payroll external subcontractor; correcting and timely information for PeopleSoft for all modifications; administering EIP and pension fund; and filling all social returns.
- Maintains updated personnel files on each employee. Works with managers to develop and maintain job descriptions.
- Ensures that the descriptions are accurate and that job requirements are comparable to similarly graded jobs.
- Obtains approval from HQ HR before publishing new job descriptions.
- Provides Office Services duties when applicable to meet the facility requirements including dealing with third parties vendors, which provide cleaning, copy machines, office supplies, mail delivery, cafeteria, security, landlord, disaster recovery, etc.
- Coordinates local medical requirements, which provide physicals, drug tests, annual medical visits, etc.
- Assists International Service Employee’s (ISE) needs, such as visa process, work permit, housing search/negotiations, car allowances, schooling information, local market survey, etc.
- Participates in accomplishment of continuous improvement objectives for the department.
- Progress toward accomplishment of these is measured through maintenance of necessary measurements and analysis of associated data.
- Participates in the identification of problem areas and development of resolutions to address them.

**Job Requirements**:
**Skills and Knowledge Required**:

- Knowledge of company organization with working knowledge of functions and responsibilities of the departments within the assigned administrative area.
- Knowledge of domestic and international travel services as well as scheduling techniques and guidelines involving expense reporting.
- Knowledge of English grammar, punctuation and spelling.
- Ability to operate office equipment including



  • กรุงเทพมหานคร, Thailand Curtain Up Drama and Magic Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Curtain Up Drama and Magic. As an Administrative Assistant, you will play a key role in supporting the day-to-day operations of the company. You will be responsible for a variety of administrative tasks including managing schedules, coordinating meetings,...


  • กรุงเทพมหานคร, Thailand The Asia Foundation Full time

    UNIT : Thailand Office REPORTS TO : Administrative Officer SUPERVISES : N/A **SUMMARY OF JOB RESPONSIBILITIES** Assist Administrative Officer to manage front office, supports office management, logístical support for program and administrative staff. **RELATIONSHIPS** INTERNAL: Periodic interaction with Regional and Country program staff as well as...


  • กรุงเทพมหานคร, Thailand Moebius Development Inc Full time

    **Administrative Assistant Responsibilities**: - Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. - Using computers to generate reports, create presentations, and conduct research. - Greet and assist visitors. - Handle sensitive information in a confidential manner - Background...


  • กรุงเทพมหานคร, Thailand The Asia Foundation Full time

    POSITION DESCRIPTION TITLE : Administrative Assistant UNIT : Thailand Office REPORTS TO : Administrative Officer SUPERVISES : N/A SUMMARY OF JOB RESPONSIBILITIES Manage front office, supports office management, logístical support for program and administrative staff. RELATIONSHIPS INTERNAL: Extensive interaction with Regional and Country program staff...


  • กรุงเทพมหานคร, Thailand Mobile-Technologies Full time

    **Position: Administrative Assistant** **Responsibilities**: - Personal Assistant to the CEO which may include non-office related tasks/duties. - Organizing and maintaining local personnel records - Customer Credit Control Assistance - Managing statutory license renewals, including trade license and establishment card - Organize and schedule appointments...


  • กรุงเทพมหานคร, Thailand L'Organisation mondiale de la santé animale (OIE) Full time

    **Positioning and reporting** Based in Bangkok, Thailand. Under the direct supervision of Sub-Regional Representative for South-East Asia. **Job purpose** The Administrative Assistant provides and support the daily administrative running of the office, coordinating with project team and external parties to guarantee the smooth coordination of activities....


  • กรุงเทพมหานคร, Thailand Hilton Full time

    Administrative Assistant A Personal Assistant to the General Manager is responsible to provide the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties...


  • กรุงเทพมหานคร, Thailand We Have Chefs Ltd Full time

    Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. - Providing real-time scheduling support by booking appointments and preventing conflicts. - Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. - Screening phone calls and routing...


  • กรุงเทพมหานคร, Thailand United Nations Full time

    **Job Opening** **Job Opening ID**: 243775 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : BANGKOK **Department/Office** : Economic and Social Commission for Asia and the Pacific **Date Posted** : Sep 17, 2024 **Deadline** : Oct 17,...


  • กรุงเทพมหานคร, Thailand United States Institute of Peace Full time

    **Who We Are** Peace is our commitment. The United States Institute of Peace represents the American people's shared values and commitment to peace worldwide. We know that Peace is Security - it advances both U.S. and international security by preventing, managing, and mitigating violent conflict. If you have a passion for making the world a better place...


  • กรุงเทพมหานคร, Thailand Hilton Full time

    Executive Administrative Assistant With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton...


  • กรุงเทพมหานคร, Thailand Asian Institute of Hotel Management Full time

    **Company Description** The Asian Institute of Hospitality Management brings Swiss-style education to the heart of Asia. Founded by Minor Hotels, one of the fastest growing hospitality companies, in academic association with Les Roches, a global leader in hospitality education. AIHM provides a world-class learning experience for future leaders in...


  • กรุงเทพมหานคร, Thailand MINOR Hotels Full time

    Providing administration support to the Public Relations team in a timely manner. - Organising travel and accommodation for media and influencers to include securing F&B reservations, rooms, transfers, and experiences. - To ensure all communications are addressed professionally and efficiently. - Skilfully coordinating logístical and supportive tasks to...


  • วัฒนา, กรุงเทพมหานคร, Thailand บริษัท ดีว่า บิวตี้ แอนด์ เทรดดิ้ง จำกัด Full time

    Administrative Assistant/ Coordinator รับสมัครด่วน สถานที่ปฏิบัติงาน : กรุงเทพมหานคร(เขตวัฒนา) สามารถเดินทางไปปฏิบัติงานต่างจังหวัดได้ :...


  • กรุงเทพมหานคร, Thailand PTTEP Full time

    PTTEP Services Limited**Job Purpose**: Assistant Officer, Administration **Key Accountabilities**: - Provide secretarial and administrative services such as handling daily calls, appointments, meetings, correspondence, preparing presentations and various types of business documents, arranging trips, facilitating conference & seminar of staff, managing...


  • กรุงเทพมหานคร, Thailand บริษัท แคปปิตอล วัน เรียลเอสเตท จำกัด Full time

    Administrative Assistant **จังหวัด** กรุงเทพมหานคร (เขตพระโขนง) **อัตราค่าจ้าง** 12,000-18,000 บาท **รูปแบบงาน** งานประจำ (Full Time) **อัตรา** 1 อัตรา **รายละเอียดงาน** -...


  • กรุงเทพมหานคร, Thailand PTTEP Full time

    PTTEP Services Limited**Job Purpose**: Assistant Officer, Administration is responsible for provision of reliable and high quality administrative and secretarial support and office services to staff in the department. **Key Accountabilities**: - Responsible for general administrative tasks - Support in planning and monitoring communication and KM for TCS...


  • กรุงเทพมหานคร, Thailand Novo Nordisk Full time

    Administrative Assistant **Category**:Business Support & Administration**Location**:Bangkok, Bangkok, TH**About the department** Novo Nordisk is a global healthcare company celebrating 100 years of innovation in diabetes care. This heritage has given us experience and abilities that also enable us to help people to defeat obesity, haemophilia, growth...


  • กรุงเทพมหานคร, Thailand Anantara Full time

    Company Description A luxury hospitality brand for modern travellers, Anantara connects guests to genuine places, people and stories through personal experiences and providing heartfelt hospitality in the world’s most exciting destinations. From pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles, Anantara...


  • กรุงเทพมหานคร, Thailand Thai-Otsuka Co.,Ltd Full time

    **_Otsuka people creating new products_** **_for better health worldwide_**: is our philosophy that all Otsuka family globally know that they will be highly valued and encouraged to fulfill their potentials. We provide a welcoming, friendly and inspiring work environment that nurtures their growth and passion, as an individual and as part of a team, and...