Workplace Administration

2 months ago


ปอมปราบศตรพาย กรงเทพมหานคร, Thailand OOCA Full time

Manage Payroll and facilitate contract signing process.
- Preliminary company onboarding for newcomers.
- Audio typing for meeting minutes.
- Produce accurate related documents and develop and maintain a documentation system within the company through tools i.e., Notion, Google Drive, and Google workspace for good internal governance.
- Support and facilitate the team as assigned.
- Help prepare materials whenever working off-site, i.e., company exhibitions
- Manage team calendar and some other schedule arrangements.
- Manage team reimbursement by keeping track of expenses and purchase receipts and etc.
- Check frequently the levels of office supplies and place appropriate orders.
- Provide other administrative support as needed.
- Keep tidy of the office assets, and documents in the physical office space, we have a maid, but things need to be organized.

**Requirements**:

- Quick Learner, open-minded, tech-savvy, and like to learn new things.
- Can comprehend well in English because most of the documents are in English.
- Basic use of Microsoft office (Word, PowerPoint, Excel and etc.) or Google Workspace tools, i.e., Google Doc, Google Sheets, Google Slide, Google Drive, and Panda Doc (for signing documents)
- Willing to learn and master Notion.so because it’s our company's main tool for documentation.
- Able to travel and stand by at office.
- Service-minded and polite
- Fast and attention to detail
- Adventurous and patient
- Ability to work under pressure.
- Positive attitude with team spirit
- Liking to work in a remote-startup environment. You might have to go to the office once a week.
- Passionate about our mission and people, and keen to learn and develop best practices for people management community building.
- Ooca is relying heavily on Gitlab’s work remote principles. It is a must that you should be comfortable practicing work remote manifestos.

**Benefits**
- Company mobile phone / phone number as per job requirement
- Group health insurances (after probation)
- 6 days annual leave per years
- Mental Health counseling sessions with psychiatrists and psychologists through Ooca platform
(50% prescription discount)
- Welfare according to Thai Labour Protection Law
- Social Security Insurance
- Provident Fund (after probation) (condition applied)
- Annual Health check-up (condition applied)
- MOU with The Government Housing Bank for Home loan special Interest rate
- BYOD policy, personal laptop with less than 3 years old will is eligible for 1,000 THB/month subsidy (registration required)



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