Editorial and Desktop Publishing Assistant, French
9 months ago
The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.
This position is located in the French Language Unit of the Conference and Documentation Services Section (CDSS). The Section reports to the Deputy Executive Secretary for Programme Support. The incumbent reports to the Chief of French Language Unit.
**Responsibilities**:
Under the direct supervision of the Chief of French Language Unit, and overall supervision of the Chief of Conference and Documentation Services Section, the incumbent is required to perform the following functions:
- Produces camera-ready complex documents for reproduction by typing, transcribing, incorporating corrections and formatting documents as well creating tables, graphics and organizational charts in desktop publishing layout in accordance with existing guidelines, in addition to preparing publications in relevant software as needed for reproduction in hard copy and electronic dissemination.
- Performs proof-reading functions to ensure that processing changes have been accurately incorporated, in consultation with the responsible person, as necessary, by checking successive versions of edited and translated documents against previous versions, as appropriate, including by checking the final versions in the target language against the submitted manuscript in the source language, in accordance with existing guidelines.
- Ensures, in accordance with existing guidelines, that all manuscript elements, including text, headings, items in lists, tabular and graphical elements, footnotes, attachments, front and back matter and spine, and page numbers, have been properly included and cross-linked, as appropriate; numerical data have been correctly transcribed; obvious errors, discrepancies or incongruities as to content, format and typography have been corrected.
- Compiles and scopes complex and large documents against the original text, according to required format.
- Aligns bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
- Performs other modified text-processing functions developed under new workflow processes as needed.
- Depending on the needs of the service, flexibility in working hours and availability for overtime are expected.
- Updates and maintains macros, creates templates and models as needed, under the guidance of the Supervisor and Assistant Supervisor.
- Trains and guides temporary and new staff in the processing of basic and more complex documents.
- Provides feedback to FRO on his/her managing performance competency, if requested.
- Provides text processing services to other departments as required.
- Assists and replaces the Assistant Supervisor, when needed.
- Takes charge of a shift as required.
- Performs other related work as required.
Competencies
the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
- Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
High school diploma or equivalent is required.
A first-level university degree may be accepted in lieu of two years of required experience.
Work Experience
A minimum of five years (or three years if graduated with a bachelor’s degree) of progressively responsible experience in desktop publishing, including draft typing, copy editing, proof-reading and typographical layout or related area is required
Experience in the United Nations Common System or international organizations is desirable.
Languages
Knowledge of English is required; knowledge of another United Nations language (Arabic, Chinese, Russian or Spanish) is desirable.
Assessment
Special Notice
Must have passed the United Nations Global General Service Test (GGST) at Headquarters or an equiva
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