Editorial and Desktop Publishing Assistant, French
2 months ago
The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.
This position is located in the of the French Language Unit of the Conference and Documentation Services Section (CDSS) Section. The Section reports to the Deputy Executive Secretary for Programme Support. The incumbent reports to the Chief of French Language Unit.
**Responsibilities**:
Under the direct supervision of the Chief of French Language Unit, and overall supervision of the Chief of Conference and Documentation Services Section, the incumbent is required to perform the following functions:
- Produces camera-ready documents for reproduction by typing, transcribing, incorporating corrections and formatting documents in desktop publishing layout as well as creating tables, graphics and organizational charts, in accordance with existing editorial guidelines.
- Performs proofreading functions to ensure that processing changes have been accurately incorporated, in consultation with the responsible authority, as necessary, by checking successive versions of edited and translated documents against previous versions, as appropriate, including by checking the final version against the submitted original manuscript, in accordance with existing guidelines.
- Ensures, in accordance with existing guidelines, that:
(a) All manuscript elements, including text, headings, items in lists, tabular and graphical elements, footnotes, attachments, front and back matter and spine, and page numbers, have been properly included and cross-linked, as appropriate;
(b) Numerical data have been correctly transcribed;
(c) Obvious errors, discrepancies, or incongruities as to content, format and typography have been corrected.
- Participates, as a member of a team, in the production of parliamentary and miscellaneous documentation, supplements and sales publications, by preparing desktop publishing layout of the final product in relevant language for reproduction in hard copy and electronic dissemination.
- Aligns bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
- Compiles submitted corrections and edits documents in relevant language, according to required format.
- Depending on the needs of the service, flexibility in working hours and availability for overtime are expected.
Competencies
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
Education
High school diploma or equivalent is required.
Relevant first-level university degree in combination with one year of qualifying experience may be accepted in lieu of three years of required experience.
Work Experience
A minimum of three years (or one year if graduated with a bachelor’s degree) of progressively responsible experience in desktop publishing, including draft typing, copy editing, proof-reading and typographical layout or related area is required.
Experience with the United Nations Common System is desirable.
Experience with Documents Management System (DCPMS) is desirable.
Experience with Computer Assisted Translation (CAT) tools is desirable.
Languages
Assessment
Special Notice
United Nations Considerations
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side
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