Editorial and Desktop Publishing Assistant, French

1 month ago

กรงเทพมหานคร, Thailand United Nations Full time

Org. Setting and Reporting
- The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region. This position is located in the French Language Unit in the Conference and Documentation Services Section (CDSS). The incumbent reports to the Chief of French Language Unit.
- Responsibilities
- Under the direct supervision of the Chief of French Language Unit, and overall supervision of the Chief of Conference and Documentation Services Section, the incumbent is required to perform the following functions: - Produces camera-ready documents for reproduction by typing, transcribing, editing and formatting documents, as well as creating tables, graphics and organizational charts, in desktop publishing layout, in accordance with existing guidelines. - Performs proofreading functions to ensure that processing changes have been accurately incorporated, in consultation with the responsible authority, as necessary, by checking successive versions of edited and translated documents against previous versions, as appropriate, including by checking the final version against the submitted original manuscript, in accordance with existing guidelines. - Ensures, in accordance with existing guidelines, that: (a) All manuscript elements, including text, headings, items in lists, tabular and graphical elements, footnotes, attachments, front and back matter and spine, and page numbers, have been properly included and cross-linked, as appropriate; (b) Numerical data have been correctly transcribed; (c) Obvious errors, discrepancies or incongruities as to content, format and typography have been corrected. - Participates, as a member of a team, in the production of parliamentary and miscellaneous documentation, supplements and sales publications, by preparing desktop publishing layout of the final product, in the relevant language, for reproduction in hard copy and electronic dissemination. - Compiles submitted corrections and edits documents in relevant language, according to required format. - Stores final text on the United Nations Official Document System (ODS). - Facilitates access to parliamentary and miscellaneous documentation through PDA web-based tools. - Aligns bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements. - Performs other modified text-processing functions developed under the Global Terminology, Reference and Translation Solutions (gText) project or related workflow reviews, such as in the area of pre-processing or pre-translation of texts. - Under the guidance of the Supervisor and Assistant Supervisor, creates, updates and maintains macros, templates and models. - Trains and guides temporary and junior staff in the processing of basic and more complex documents. - Assists and replaces the Assistant Supervisor, when needed. - Rotates on daytime, after-hours and weekend work shifts, as needed. - Stays available for overtime and on-call assignments, depending on the needs of service. - Provides text processing services to the Security Council and General Assembly, when required. - Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. - Assists with visualizations and updating information material such as web pages or brochures. - Performs other related work as required, including echelon service.
- Competencies
- Education
- High school diploma or equivalent is required. A first-level university degree may be accepted in lieu of two years of required experience. Must have passed the relevant United Nations editorial and desktop publishing tests in the language of the unit, demonstrating proficiency in grammar, spelling, keyboarding and applicable software.
- Job - Specific Qualification
- Additional formal training in desktop publishing or a related field is desirable.
- Work Experience
- A minimum of five years (or three years if graduated with a first-level university degree) of progressively responsible experience in desktop publishing, including draft typing, copy editing, proof-reading and typographical layout or related area is required. Experience in the United Nations Common System or international organizations is desirable. 1 year or more of experience in data analytics or related area is desirable.
- Languages
- Assessment
- Qualified applicants may be evaluated through a competency-ba

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