Editorial and Desktop Publishing Assistant, Chinese

1 week ago

กรงเทพมหานคร, Thailand United Nations ESCAP Full time

-Job Code Title:

EDITORIAL AND DESKTOP PUBLISHING ASSISTANT, CHINESE
Department/ Office:

Economic and Social Commission for Asia and the Pacific
Duty Station:

BANGKOK
Posting Period:

28 May 2024-26 June 2024
Job Opening number:

24-LAN-ESCAP-235642-R-BANGKOK (O)
Staffing Exercise ID:

N/A
- United Nations Core Values: Integrity, Professionalism, Respect for DiversityOrg. Setting and Reporting
- The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is located in the Chinese Language Unit of the Conference and Documentation Services Section (CDSS). The Section reports to the Deputy Executive Secretary for Programme Support. The incumbent reports to the Chief of the Chinese Language Unit.
Responsibilities
- Under the direct supervision of the Chief of the Chinese Language Unit and the overall supervision of the Chief of CDSS, the incumbent is required to perform the following functions:

Assists in leading the adoption of modified working methods and procedures in the framework of ongoing modernization processes, including the Global Terminology, Reference and Translation Solutions (gText) project
- Helps to ensure that modified workflows are designed and implemented according to rigorous and transparent standards that reflect the language-specific operational needs of the unit and are supported by systematic training
- Helps to ensure effective transition to new workflows while maintaining the delivery of existing Unit products by sharing information and supporting full participation in workflow reviews.
- Organizes, plans, controls and coordinates the work of unit work with respect to the production of camera-ready documents for reproduction and storage of final text on the United Nations Official Documents System (ODS).
- Distributes assignments to ensure efficient and effective processing of documentation and an equitable distribution of work. Updates electronic tracking system accordingly.
- Assures smooth continuity of work from one work shift to another; prioritizes work to be continued and gives special instructions as needed.
- Registers incoming/outgoing documents in order to control flow of work in and out of unit.
- Registers, processes and records all assignments in e-Doc/IAM on a daily basis.
- Maintains daily statistics. Performs administrative work, as needed.
- Identifies and retrieves documents from ODS and researches and verifies terminology on the Intranet.
- Facilitates access to parliamentary and miscellaneous documentation through PDA web-based tools.
- Performs daily maintenance of the unit network drives.
- Trains and guides junior support staff.
- Completes e-PAS evaluations for junior staff members as First or Additional Reporting Officer.
- Provides assistance to translation services by aligning English texts with corresponding language, using Logiterm and eRef aligning tools to produce quality translation memories.
- Assists in training staff to align bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
- Assists in training staff to perform other modified text-processing functions developed under gText or related workflow reviews, such as in the area of pre-processing or pre-translation of texts.
- Assists in overseeing the creation, updating and maintenance of macros, templates and models.
- Rotates on daytime, after-hours and weekend work shifts, as needed.
- Stays available for overtime and on-call assignments, depending on the needs of service.
- Performs other related work as required, including echelon service.
- Performs functions of Supervisor in his/her absence.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Competencies
- Core Competency
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Managerial Competency:

Judgement / Decisio

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