Editorial and Desktop Publishing Assistant, Chinese
4 weeks ago
The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.
This position is located in the Chinese Language Unit of the Conference and Documentation Services Section (CDSS). The Section reports to the Deputy Executive Secretary for Programme Support. The incumbent reports to the Chief of the Chinese Language Unit.
**Responsibilities**:
Under the direct supervision of the Chief of the Chinese Language Unit and the overall supervision of the Chief of CDSS, the incumbent is required to perform the following functions:
- Organizes, plans, controls and co-ordinates the work of a particular unit with respect to the production of camera-ready documents for reproduction, stores of final text on the United Nations Official Documents System (DOS), archives copies on shared drives and create backups.
- Conducts final inspection and presentation of documents.
- Leads the adoption of modified working methods and procedures in the framework of ongoing modernization processes, including the Global Terminology, Reference, Translation Solutions (gText) project and new IT tools.
- Ensures that modified workflows are designed and implemented according to rigorous and transparent standards that reflect the language-specific operational needs of the unit and are supported by systematic training.
- Ensures effective transition to new workflows while maintaining the delivery of existing Unit products by sharing information and supporting full participation in workflow reviews.
- Registers, processes and records all assignments on a daily basis.
- Maintains daily statistics. Performs administrative work, as needed.
- Facilitates access to parliamentary and miscellaneous documentation through web-based tools.
- Performs daily maintenance of the Unit network drives.
- Completes evaluation reports for staff members as First Reporting Officer.
- Provide feedback to FRO on their managing performance competency, if requested.
- Trains staff to align bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
- Trains staff to perform other modified text-processing functions developed under gText or related workflow reviews, such as in the area of pre-processing or pre-translation of texts.
- Assists in overseeing the creation, updating and maintenance of macros, instructions and models.
- Rotates on daytime, after-hours and weekend work shifts, as needed.
- Stays available for overtime and on-call assignments, depending on the needs of service.
- Performs other related work as required.
Competencies
Core competencies:
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Managerial Competency:
- Judgement / Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Education
High school diploma or equivalent is required.
A first-level university degree may be accepted in lieu of two years of required experience.
Work Experience
A minimum seven years (or five years if graduated with a bachelor’s degree) of experience in desktop publishing or a related field, including draft typing, copy editing, formatting, proofreading and creating typographical layouts is required.
Experience with documentation workflow processes and tools, such as gText or similar tools, is desirable.
Experience in the United Nations Common System or international organizations is desirable.
Languages
Assessment
Special Notice
Must have passed the United Nations Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices Away from Headqua
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