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Office Administrator
1 month ago
Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning
- Manage company facilities, including space planning/design, vendor contracts and relations, and office functions and services
- Serve as primary liaison between company staff and building managers, providing information, answering questions, and responding to requests
- Oversee and achieve organizational goals while maintaining an efficient, productive, and positive office culture and employee experience
**Tasks**:
- Greet office visitors, answer and direct phone calls, field inquiries from sales representatives, and maintain office efficiency by arranging repairs
- Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail
- Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents
- Update spreadsheets used by accounting, production, and field services
- Schedule and track meetings and appointments, book flights, and handle travel logistics
**Requirements**:
- Fluent in both spoken and written English (comfortable in communication with overseas customers)
- Proven success in office administration
- Superb written and verbal communication skills
- Strong time-management and multitasking abilities
- Ability to maintain confidentiality of company information
- High school diploma or equivalent
**Having the following skills is an advantage**:
- Experience in customer service
- Experience working in foreign companies
- Good knowledge in Internet and Ecommerce
**Benefits**:
- Attractive salary package
- Working in One of the largest Ecommerce Agencies in South East Asia - Professional English environment
- Annual company trip inside or outside Vietnam
- Built high-level, and valuable connections
- Performance review twice a year
- Social Insurance, Health Insurance, Annual Leave