Hr Administrator

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post —

PRIMARY RESPONSIBILITIES AND OUTPUTS

The primary responsibilities and decisions reside in these areas:

· Assist with day-to-day office & HR administrations tasks including HR systems & processes, i.e. Concur, CWT (Travel) & Workday, Service Now/Vantage

· Comply with all Social Security Office requirements in Thailand

· Comply with all Provident Fund requirements in Thailand

· Comply with all Department of Labour Protection and Welfare reporting requirements in Thailand

· Support employee with Group Insurance benefits in Thailand

· Comply with Revenue Department requirements in Thailand

· Preparation of Letters of Offer & Contracts of Employment, Change of Condition Letters and other relevant documentation for new & existing employees.

· Obtaining appropriate approval & signatures and distribution of new starter paperwork.

· Coordinate and prepare employee termination and exit paperwork for management approval;

· Assistance with new employee onboarding & documentation / information and changes to employee information.

· Provide assistance to managers and employees for Workday tasks as necessary;

· Monitor Workday action items for completion, and follow up actions where necessary.

· Maintains employee data files

· Ad hoc Global HR administration duties, as required

ACCOUNTABILITIES

• Work with the G & D HR team and Assisted Passage to ensure successful achievement of the day-to-day office HR administrative functions

• Demonstrate efficient, consistent and effective HR support services

• Ensure the day-to-day HR administration and office administration activities are provided in a timely manner

• Monitor own workflow and processes to identify process improvements and capability gaps and collaborate with all relevant stakeholders

· Ensure accuracy, integrity of data entry and ensure personal confidential information

PRE-REQUISITES:

Knowledge/Experience

· HR or business-related qualification

· years of Human Resources administration

· Previous experience of managing typical office vendors  

· Strong understanding and experience of vendor & purchase order management, including reconciling invoices

Qualifications or Prerequisites

· Desirable – HR or business-related qualification

· Good data entry skills with a high degree of accuracy.

· Advanced user of Microsoft products

· Fluency (written/oral) in both English and Thai

ESSENTIAL PERSONAL ATTRIBUTES

Essential attributes for this position are:

· Team Player

· Exceptional personal and professional standards

· Reliability

· Customer focused and result driven.

· Attention to detail and quality.

· Ability to adapt to changing business needs.

· Broad understanding of workforce practices

· Reflects the Toll Values

· Passionate about improving Toll's culture and results

· Highly engaged in and committed to One Toll

What moves you?
 

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

Are you excited about this role but are concerned you don't meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you're interested in this role but your past experience doesn't align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities. 

To find out more about us visit