Staff Development Assistant
2 weeks ago
Conducts the administration of the UN Language Programme, including Programme outreach and student registration, tuition fees collection from applicable students, assistance in the recruitment process of language teachers as needed, scheduling class dates and times and the related coordination/communication with the teachers, teachers' salary payments processing in Umoja, addressing client inquiries, providing technological support to both students and teachers for the online synchronous language classes, etc.
Assists in the planning and organization of training courses and workshops in all the administrative aspects, including procurement, contract making, visa support for the contractors, IT environment set-up and logistics arrangement, and supporting the conducts of the actual trainings.
GeneralConducts the clearance procedure with regard to Performance Management for separating staff and assists him/her in final arrangements.
Supports the HR chief and the Team Lead of HRMS staff training and organizational development in monitoring the Performance Management system compliance by ESCAP staff members and conducts related follow-up actions.
Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation, input monitoring and implementation in Umoja, etc. As a Requisitioner, assigns appropriate budget lines in Umoja for various categories of training programmes and monitors fund usage in each budget line, in close consultation with the Team Lead.
Sets up and maintains files/records (electronic and paper); creates and maintains ESCAP staff training SharePoint website and training calendar.
Schedules appointments/meetings, monitors deadlines and conducts follow-up communications, etc.
Prepares written response to queries concerning HR related matters.
Trains and provides supervision to new and lower-level staff in the unit.
Performs other duties as required. Supports the HR chief and the Team Lead of HRMS staff training and organizational development in innovating the learning programmes as needed, including by making use of new technologies and IT tools.
**Client Orientation**: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
EducationHigh school diploma or equivalent is required.
Work ExperienceA minimum of seven years of progressively responsible experience in human resources management, administrative services, staff training administration or related area is required.
Experience using MS Office 365 programmes, in particular, advanced functions of MS Excel and MS Teams, is required.
Experience in the United Nations Common System or international organizations is desirable.
Experience with an Enterprise Resource Planning (ERP) system, e.g., SAP, is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.
AssessmentQualified applicants may be evaluated through a competency-based interview and/or other assessment methods.
Must have passed the United Nations Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
**Job skills required**: Management, Procurement, Compliance
**Job
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