Staff Assistant
2 weeks ago
The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.
This position is located in the Section on Sustainable Development and Countries in Special Situations (SDCSS) in the Office of the Executive Secretary (OES). The incumbent reports to the Chief of SDCSS.
**Responsibilities**:
Under the direct supervision of the Chief of SDCSS, the incumbent is required to perform the following functions:
- Performs, under mínimal supervision, the full range of office management and administrative support functions; related to the functioning of the Section on SDCSS.
- Provides administrative support for the Asia-Pacific Sustainable Development Journal (liaising between authors and the editorial board members),
- Maintains a tracking database and liaison with other administrative staff regarding on-going programmes and other administrative matters; monitors processes and schedules related to the section’s outputs, products, tasks, etc.
- Ensures smooth and efficient information flow within the section; prepares and processes confidential information; assists in the development of office administrative systems and procedures.
- Provides assistance in the coordination of service-wide activities (meetings, training, reports, etc.), special projects and events, including the Asia-Pacific Forum on Sustainable Development (APFSD) and related meetings.
- Provides general assistance to other office support staff, as required.
- Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required; may coordinate the work of office support staff in providing meetings servicing/administrative support to various sessions of commissions and other bodies.
- Attends meetings, prepares minutes, monitors follow-up activities.
- Reviews correspondence and other communications; using standard word processing package to produce a wide variety of documents and reports.
- Manages, updates and further develops internal databases; updates website; generates a variety of standard and non-standard statistical and other reports from various databases.
- Carries out quality control function for outgoing documents; proofreads and edits texts for adherence to format, grammar, punctuation and style.
- Responds to information requests and inquiries (e.g. answers requests requiring file search, etc.).
- Maintains calendar/schedules; monitors changes and communicate relevant information to appropriate staff inside and outside the section.
- Maintains files and databases for the section.
- Performs other duties as assigned.
Competencies
- COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent is required. A recognized first-level university degree may be accepted in lieu of two years of required experience.
Work Experience
A minimum of 5 years (or 3 years if graduated with a first-level university degree) of experience in general office support or related area is required.
Experience with administrative support for conferences and meetings is desirable.
Experience with coordination of documentation and formal reports is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Assessment
Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.
Special Notice
Must have passed the United Nations Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.
United Nations Considerations
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nat
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