Staff Assistant
2 weeks ago
Performs, under mínimal supervision, the full range of office management and administrative support functions; related to the functioning of the Section on SDCSS.
Provides administrative support for the Asia-Pacific Sustainable Development Journal (liaising between authors and the editorial board members),.
Maintains a tracking database and liaison with other administrative staff regarding on-going programmes and other administrative matters; monitors processes and schedules related to the section's outputs, products, tasks, etc.
Ensures smooth and efficient information flow within the section; prepares and processes confidential information; assists in the development of office administrative systems and procedures.
Provides assistance in the coordination of service-wide activities (meetings, training, reports, etc.), special projects and events, including the Asia-Pacific Forum on Sustainable Development (APFSD) and related meetings.
Provides general assistance to other office support staff, as required.
Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required; may coordinate the work of office support staff in providing meetings servicing/administrative support to various sessions of commissions and other bodies.
Attends meetings, prepares minutes, monitors follow-up activities.
Reviews correspondence and other communications; using standard word processing package to produce a wide variety of documents and reports.
Manages, updates and further develops internal databases; updates website; generates a variety of standard and non-standard statistical and other reports from various databases.
Carries out quality control function for outgoing documents; proofreads and edits texts for adherence to format, grammar, punctuation and style.
Responds to information requests and inquiries (e.g. answers requests requiring file search, etc.).
Maintains calendar/schedules; monitors changes and communicate relevant information to appropriate staff inside and outside the section.
Maintains files and databases for the section.
Performs other duties as assigned.
**Planning and organizing**: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
EducationHigh school diploma or equivalent is required.
Work ExperienceA minimum of 5 years of experience in general office support, or related area, is required.
Experience with administrative support for conferences and meetings is desirable.
Experience with coordination of documentation and formal reports is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
AssessmentQualified applicants may be evaluated through a competency-based interview and/or other assessment methods.
Must have passed the United Nations Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
**Job skills required**: Contracts, Management
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