Staff Assistant
3 days ago
The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.
This position is located in the Subregional Office for South-East Asia. The incumbent reports to the Regional Adviser for South-East Asia.
**Responsibilities**:
Under the direct supervision of the Regional Adviser for South-East Asia, and overall supervision of the Head of the Subregional Office for South-East Asia, the incumbent is required to perform the following functions:
- Performs, under mínimal supervision, the full range of office management and administrative support functions; typically provides direct assistance to a senior officer or manager responsible for a major programme, such as a branch or division.
- Maintains liaison with the Office of the Executive Secretary and with senior officials in other units regarding on-going programmes and other administrative matters; monitors processes and schedules related to the unit’s outputs, products, tasks, etc.
- Ensures smooth and efficient information flow within the unit; prepares and processes confidential information; assists in the development of office administrative systems and procedures.
- Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc.
- Provides assistance in the coordination, preparation and implementation of programme/project initiatives and service-wide activities (meetings, training, etc.), special projects and events; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
- Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required; may coordinate the work of office support staff in providing meetings servicing/administrative support to various sessions of commissions and other bodies.
- Attends meetings, prepares minutes, monitors follow-up activities.
- Responds or drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports and obtains necessary clearances, processes and follows-up on administrative actions, e.g., recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Manages, updates and further develops internal databases; updates website; generates a variety of standard and non-standard statistical and other reports from various databases.
- Carries out quality control function for outgoing documents; proofreads and edits texts for adherence for format, grammar, punctuation and style.
- Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.).
- Assists in the preparation of presentation materials using appropriate technology/software.
- May provide some specialized support to unit (e.g. technology support, editing, desktop publishing, etc.).
- Maintains calendar/schedules; monitors changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.
- Maintains files (both paper and electronic) and databases for work unit.
- Performs other duties as assigned.
Competencies
- COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent is required.
Work Experience
A minimum of 5 years of progressively responsible experience in general office support or related area is required.
Experience in the United Nations Common System or international organizations is desirable.
Experience with coordination of documentation and formal reports is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, flu
-
Staff Assistant
2 weeks ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis,...
-
Staff Assistant
2 weeks ago
กรุงเทพมหานคร, Thailand United Nations (UN) Full timePerforms, under mínimal supervision, the full range of office management and administrative support functions; related to the functioning of the Section on SDCSS. Provides administrative support for the Asia-Pacific Sustainable Development Journal (liaising between authors and the editorial board members),. Maintains a tracking database and liaison with...
-
Staff Assistant
5 days ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...
-
Staff Assistant
1 week ago
กรุงเทพมหานคร, Thailand United Nations (UN) Full timePerforms, under mínimal supervision, the full range of office management and administrative support functions to the Section and direct assistance to the Section Chief. Maintains liaison with the Executive Office and with senior officials in other units regarding on-going programmes and other administrative matters; monitors processes and schedules related...
-
Staff Assistant
1 week ago
กรุงเทพมหานคร, Thailand United Nations (UN) Full timePerforms, under mínimal supervision, the full range of office management and administrative support functions to the Section and direct assistance to the Section Chief. Maintains liaison with the Executive Office and with senior officials in other units regarding on-going programmes and other administrative matters; monitors processes and schedules related...
-
Staff Assistant
2 weeks ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...
-
Staff Assistant
7 days ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...
-
Staff Assistant
2 weeks ago
กรุงเทพมหานคร, Thailand United Nations (UN) Full timePerforms, under mínimal supervision, the full range of office management and administrative support functions; typically provides direct assistance to a senior officer or manager responsible for a major programme, such as a branch or division. Maintains liaison with the Office of the Executive Secretary and with senior officials in other units regarding...
-
Staff Assistant
3 days ago
กรุงเทพมหานคร, Thailand United Nations (UN) Full timePerforms, under mínimal supervision, the full range of office management and administrative support functions in the Office of Chief, Conference and General Service Section. Maintains liaison with the senior officials in other Divisions, Sections and client Organizations regarding on-going programmes and other administrative matters; monitors processes and...
-
Staff Assistant
1 week ago
กรุงเทพมหานคร, Thailand United Nations (UN) Full timeAssists in the overall administration of the Energy Division, i.e. provides substantive and administrative support in managing priorities and work flow of the Chief of Sustainable Energy Development and Utilization Section; coordinates and monitors multiple and diverse activities and work processes to ensure that management directives and decisions are...
-
Tour Staff Coordinator
4 days ago
กรุงเทพมหานคร, Thailand G Adventures Full timeAbout Us G Adventures is the world’s largest small-group adventure travel company and we’ve been making epic travel memories happen on all seven continents for over 30 years. Our mission is simple: to change lives through travel. And not just our travelers’ either. Since day one, our tours have been built to establish meaningful relationships with...
-
Assistant Manager
7 days ago
ปทุมวัน, กรุงเทพมหานคร, Thailand Zuma - Bangkok Full time**Responsibilities**: - Identify and delegate responsibilities to shift leaders and staff to ensure objectives are met and excellent service is consistently achieved - Effectively manage the restaurant in the absence of the Restaurant Manager - Manage operations with passion, integrity, and knowledge while promoting the culture and values of Zuma - Provide...
-
Administrative Assistant
4 days ago
กรุงเทพมหานคร, Thailand The Asia Foundation Full timeUNIT : Thailand Office REPORTS TO : Administrative Officer SUPERVISES : N/A **SUMMARY OF JOB RESPONSIBILITIES** Assist Administrative Officer to manage front office, supports office management, logístical support for program and administrative staff. **RELATIONSHIPS** INTERNAL: Periodic interaction with Regional and Country program staff as well as...
-
Human Resources Assistant
2 weeks ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe position is located in the UNODC Regional Office for Southeast Asia and the Pacific (ROSEAP), Bangkok (Thailand), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the general guidance of the Programme Coordinator and the direct supervision of the other Human Resources Assistant in the ROSEAP...
-
Academic Assistant
2 days ago
บางคอแหลม, กรุงเทพมหานคร, Thailand โรงเรียนนานาชาติโชรส์เบอรี กรุงเทพ Full timeAcademic Assistant (Senior School) โรงเรียนนานาชาติโชรส์เบอรี กรุงเทพ สมัครงานทันที เมื่อวานนี้ คุณสมบัติพื้นฐาน งานประจำ 0 - 5...
-
Human Resources Assistant
1 week ago
กรุงเทพมหานคร, Thailand United Nations (UN) Full timeAs member of a Team assist in reviewing and processing requests for classification of locally-recruited personnel (excluding consultants/contractors). Assist in advising and answering general queries on procedures and processes for locally-recruited staff and personnel (excluding consultants/contractors). Assist in liaising with UNODC headquarters and local...
-
Admin Assistant
6 days ago
กรุงเทพมหานคร, Thailand ENSOFT CONSULTING SDN BHD Full time**Job Title: Admin Assistant 2 no. (Bangkok Thailand)** - Prepare and submit monthly reports to Revenue Department. - Staff reimbursement payment, Vendor payment etc - Follow up with Customer for outstanding payments. - Admin Support for office work (Ticket Booking, Hotel Booking, staff accommodation & transport arrangements) - Office Administration - Day to...
-
Assistant HR Officer
3 weeks ago
กรุงเทพมหานคร, Thailand United Nations High Commissioner for Refugees (UNHCR) Full time**Eligible Applicants** This position is advertised open to internal and external applicants. **Procedures and Eligibility** Eligibility: Applicants should consult the Recruitment and Assignment of Locally Recruited Staff (RALS), UNHCR/AI/2020/1/Rev. 2 dated 16 March 2021. If you have questions regarding your eligibility, you may also contact the HR...
-
Travel Assistant
1 week ago
กรุงเทพมหานคร, Thailand United Nations Full timeThis position is located in the Regional Office for Southeast Asia and the Pacific (ROSEAP), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) in Bangkok, Thailand. The Travel Assistant will work under the overall guidance and direct supervision of the Executive Assistant. **Responsibilities**: The focus of this position is to...
-
Senior Human Resources Assistant
2 weeks ago
กรุงเทพมหานคร, Thailand United Nations Full timeThe mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...
