Regional Reporting Officer

4 days ago

กรงเทพมหานคร, Thailand Iom Usrap Dc Full time

Job Identification (Reference Number)**:13137**
Position Title**:Regional Reporting Officer**
Duty Station City**:Bangkok**
Duty Station Country**:Thailand**
Contract Type**:Special short-term ungraded, nine months with possibility of extension**
Recruiting Type**:Professional Staff, Grade UG**
Vacancy Type**:Call For Applications**
Initial duration**:Nine months with possibility of extension**
Closing date**:27 February 2025**

**Introduction**

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.

**Organizational Context and Scope**

The IOM Regional Office for Asia and the Pacific in Bangkok (ROAP) is covering 40 countries across the Asia and Pacific region. The key responsibility of the ROAP is to formulate regional strategies and plans of action and to provide programmatic and administrative support to the countries within its region.

Under the overall guidance of the Regional Director (RD) for ROAP, and the direct supervision of the Regional Project Development Officer (RPDO), the Regional Reporting Officer, working within the Regional Project Support Unit (RPSU), will coordinate the donor reporting aspects of IOM programmes and projects in the region and assist with the reviewing process, in coordination with the Regional Thematic Specialists (RTS), the Regional M&E Officer, and other relevant units.

The tasks will be in line with IOM’s Project Development and Implementation (PDI) policies and procedures, Results Based Management (RBM) principles, IOM’s Strategic Results Framework, and donor requirements; and in the context of the Global Compact for Migration (GCM) and the Sustainable Development Goals (SDGs).

Responsibilities: Ensure donor reports are in compliance with Agreements and IOM PDI processes:
Conduct the reporting review in coordination with the RTSs, Regional M&E Officer, and other relevant Units and missions in donor capitals in line with IOM’s PDI procedures and donor requirements, to ensure smooth and timely report review and endorsement processes.
Support Country Offices (Cos), in particular Programme/Project Managers develop reports and/or the reporting format as needed for the preparations of external and internal reporting.
Remind and advise Cos concerning reporting responsibilities, requirements and deadlines. In coordination with Donor Relations Division (DRD), follow up on pending/overdue reports to be cleared in the system (PRISM).

Build capacity of missions and PMs in report writing

Make recommendations on structure and presentation of donor report narrative texts for results-based reporting, clarity, readability, consistency and logical sequence; clarify ambiguities and correct substantive errors in consultation with project management.
Liaise regularly with Cos to maintain familiarity with project needs, parameters, and activities; Provide advice on compliance with donor requirements; and Facilitate capacity building and training support together with relevant ROAP units.
Identify bottlenecks and facilitate institutional training and capacity building on donor reports; and design and deliver bespoke sessions tailored to the specific needs of units and missions.

Contribute to strong knowledge management

Support COs and coordinate with ROAP units in coordinating IOM institutional reporting such as the Institutional Questionnaire and related processes, as week as internal reporting to the Executive Office.
Support in reviewing and editing high-quality written materials, including talking points for senior management, presentations, factsheets, and brochures.
Contribute to national, sub-regional and regional strategy development in Asia and the Pacific, review and annual workplan and reporting.
Develop and maintain report review tracking systems at the ROAP including managing the ROAP’s Donor reporting function via outlook mailbox and PRIMA; assess periodically the relevance and efficiency of reporting systems; recommend and implement improvements.
Contribute to needs assessments, evaluations of project effectiveness, impact and sustainability, make recommendations for project improvement with other relevant ROAP and HQs unit, and identify projects that deserve institutional visibility, and provide direct guidance and support within visibility efforts.
Identify and disseminate lessons learned and good practices as identified through programme implementation, as well as monitoring and evaluation activit

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