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Executive Assistant to Cio

2 weeks ago

กรงเทพมหานคร, Thailand Principal Financial Group Full time

**Responsibilities**:

- Manage CIO's calendar and schedule meetings and appointments, including receiving guests, arrange conference calls, prepare reports and presentations for the meeting as assigned.
- Facilitate CIO's presentations and documents for various executive meetings.
- Manage the Investment Committee Meeting schedules and agendas, gather documents from other team-leads, and maintain minutes of the meeting in appropriate detail and in a timely manner.
- Make travel and accommodation arrangements, including planning and booking for hotels, transportation, and meal coordination.
- Prepare and submit expense memo and reimbursements.
- Serve as the primary point of contact among executives, managers, employees, and other external contacts, while determining priority of matters of attention and redirect as necessary.
- Keep CIO and the investment team members well informed of time-sensitive and priority matters and ensure appropriate follow-ups.
- Ensure that the CIO's professional summary and photo are kept updated and respond to request for materials regarding the CIO in general.
- Facilitate timeliness and participation rates of e-learning and other training activities of the investment department.
- Participate in the company's welfare committee, and act as a liaison for the investment team.

Qualifications:

- Bachelor’s Degree in any related field.
- TOEIC score of more than 700 is preferred.
- Minimum 1-2 years of working experience as an executive secretary or other relevant administrative support experience.
- Excellent command of English in both written and verbal communications.
- Possess a pleasant personality with excellent interpersonal skills, having an ability to effectively communicate with people across all levels of the organization.
- Proactive approach with strong attention to detail and good at multitasking.
- Good computer literacy especially Microsoft PowerPoint, Word and Excel.
- Self-disciplined, pleasant personalities, and highly adaptive.
- Proactive approach to problem-solving with strong decision-making skills.

Additional Information:
Executive Assistant to CIO is responsible for managing calendars, coordinating meeting preparations and documents, maintaining meeting minutes, making travel arrangements, preparing expense reimbursements and memos. An effective executive assistant contributes to the efficiency of the business by providing personalized and timely support to senior leadership.