Office Administrator
2 days ago
**Company Description**
Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose - to uplift everyone, everywhere by being the best way to pay and be paid.
Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.
**Job Description** Team Summary**
The Visa team in Thailand comprises of a highly motivated bunch of problem solvers who create impactful experiences for our clients. Here at Visa, we strive to excel with our partners via strong collaboration, we look to enable and inspire all players in the ecosystem to drive electronification of payments in the Thailand markets.
**What an Office Administrator does at Visa**:
As an Office Administrator based in Thailand, you will act as a liaison between different teams to coordinate and provide on the ground execution across a spectrum of activities.
Receptionist & Office Management:
- Ensure cleanliness and upkeep of office premises and meeting rooms. Supervise and provide guidance to the tea-lady.
- Manage meeting rooms booking and arrange for refreshments and other logistics.
- Order pantry supplies and other office administrative functions.
- Deal with the landlord and vendors/suppliers regarding Thailand office operations
- Ensure all visitors are registered properly at the visitor management system in compliance with policies
- Security passes management for guest and workers related to all kinds of parcel/documents delivery/pick up, parking/access for employee, work permit for workers, etc
- Daily monitoring of IT system (server, UPS & router) and Surveillance recordings located in the server room are in working conditions and submit report as requested.
- Be and act as the Primary contact in Thailand for Global Security and Safety, network and other services maintenance. Provide necessary support to the required maintenance related to Access control system, Surveillance, Server room, Network (International and Local)
- Ensure all the equipment in the office operate well and are maintained in a good condition. This includes: connecting with the services providers and overseeing the engineers in all the checking/fixing issues.
- Manage travel arrangements (flights, hotel, ground transportation ) and assist Guest/Visa staff with entry visa process (invitation letter.)
- Manage the inventory of IT equipment and necessary report submission
- Manage the client contact list and remind AE to keep it updated on monthly basis.
- Prepare and submit all kind of internal operational reports as required by regional team.
Accounting and Finance:
- Manage T&E expenses report for Country Manager
- Manage Operating Expenses for Admin area in Thailand office
- Manage monthly local office’s payment invoices with coding, approvals and work with AP Account Payable for Thailand office
- Assist AP Accounts Payable in obtaining and providing the necessary documents for country office’s payment.
Local Sourcing, T&E and Compliance Partner Relations:
- Manage procurement for Operations in Oracle such as Purchase Requisition, Purchase Order, supplier setup, due diligence process, vendor contractsfor Thailand office (Cleaning services, planting, watering, stationery)
- Manage correspondences and other processes for SOEs/CGOs invitation and obtain CM’s signature
- Handle Global Security and Safety for Thailand Office (visitor log-book, ID badge, LAN room access, security )
- Handle Business Continuity Management (BCM) for Thailand Office: BCM Planning, BCM Strategy, BCM Staff Awareness, Tests
- Handle T&E: Corporate card and Purchasing card, Payable Auditors to iExpense Reports (Log book)
Government-Related and PR Duties:
- Assist with correspondence matters (signature/ e-signature ) related to Government
- Assist HO team in arranging logistic for representative of local authorities (i.e. Payment Bureau, Police Department, Ministry of Tourism ) attending overseas study tours, workshops, Visa forums
- Support with logistics for local authorities and guest who are invited to Visa events (invitation letter, entry visa, travel arrangements, travel expense reimbursement )
- Prepare and translate letter for Visa’s and local authorities meetings (if required)
Corporate Events & Merchandise inventory
- Support Office Manager in organizing Visa internal & external events (venue, outsourced agencies, hotel arrangements, attendees list, invitation letters, RSVP, materials, agenda, entertainment ) and related reports.
- Keep stocks as merchandise inventory and office equipment are logged correctly and place orders when necessary.
HR Duties:
- Arrange
-
Administration Officer
2 days ago
ประเวศ, กรุงเทพมหานคร, Thailand Pandora Jewelry Full time**Support to Manufacturing Technology Division;** Are you an experienced professional Office Administrator who is passionate about facilitating and living in Technology team environment? If so, we are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff in Manufacturing Technology team has...
-
Office Administrator
3 weeks ago
กรุงเทพมหานคร, Thailand Thermo Fisher Scientific Full time**How Will You Make an Impact?** **What will you do? **Providing on - the -ground support to existing and new employees who are based in our offices in countries such as Thailand, Vietnam, Philippines and Indonesia. Ensuring the offices are in good condition and running efficiently according to the facility management process and provide quality office...
-
Office Administrator
3 weeks ago
กรุงเทพมหานคร, Thailand Thermo Fisher Scientific Full time**How Will You Make an Impact?** **What will you do? **Providing on - the -ground support to existing and new employees who are based in our offices in countries such as Thailand, Vietnam, Philippines and Indonesia. Ensuring the offices are in good condition and running efficiently according to the facility management process and provide quality office...
-
Administrative Officer
2 weeks ago
กรุงเทพมหานคร, Thailand สำนักงานกองทุนสนับสนุนการสร้างเสริมสุขภาพ (สสส.) Full time**SOOK Enterprise (ศูนย์กิจการสร้างสุข)** **Position: Administrative Officer (25,000 - 35,000)** **Job Purpose** Sook Enterprise is a startup business unit of the Thai Health Promotion Foundation, with the core business to develop health solutions through the means of 4 key platforms: Collaboration, Learning, Solution...
-
Administrative Officer
4 weeks ago
กรุงเทพมหานคร, Thailand The Asia Foundation Full time**TITLE**:Administrative Officer **REPORTS TO**: Director of Management **CONSULTS**:None **SUPERVISES**:None **SUMMARY OF JOB RESPONSIBILITIES** The Asia Foundation’s Thailand Office is seeking qualified applicants for an Administrative Officer to assist in overall day-to-day office management including manage front office, supports office...
-
Administrative Officer
1 day ago
กรุงเทพมหานคร, Thailand The Asia Foundation Full time**TITLE**:Administrative Officer **REPORTS TO**: Director of Management **CONSULTS**:None **SUPERVISES**:None **SUMMARY OF JOB RESPONSIBILITIES** ***The Asia Foundation’s Thailand Office is seeking qualified applicants for an Administrative Officer to assist in overall day-to-day office management including manage front office, supports office...
-
Administrative Officer
9 hours ago
กรุงเทพมหานคร, Thailand The Asia Foundation Full time**TITLE**:Administrative Officer **REPORTS TO**: Director of Management **CONSULTS**:None **SUPERVISES**:None **SUMMARY OF JOB RESPONSIBILITIES** The Asia Foundation’s Thailand Office is seeking qualified applicants for an Administrative Officer to assist in overall day-to-day office management including manage front office, supports office...
-
Office Administrator
3 weeks ago
กรุงเทพมหานคร, Thailand Thermo Fisher Scientific Full time**How Will You Make an Impact?** **What will you do?** Providing on - the -ground support to existing and new employees who are based in our offices in countries such as Thailand, Vietnam, Philippines and Indonesia. Ensuring the offices are in good condition and running efficiently according to the facility management process and provide quality office...
-
Office Administrator
2 weeks ago
กรุงเทพมหานคร, Thailand Inhabit Full timeCompany Description Inhabit is a unique, multi-disciplinary team of professionals who are passionate about making a positive contribution to our built environment. We are a collective of experienced architects, designers, engineers amongst other professions who work both independently and in partnership to form a holistic approach to the services that we...
-
Administrative Officer
3 weeks ago
กรุงเทพมหานคร, Thailand April Asia Pacific Full timeFor over 30 years, APRIL International Care has been specializing in international health insurance solutions. We design, distribute, and manage insurance plans and assistance services for individuals and businesses. With teams across Asia, Europe, and the Americas, we look after our members wherever they are to make sure they have access to the best...
-
Office Administrator
2 weeks ago
กรุงเทพมหานคร, Thailand S&K International Education Full time_MUST BE FLUENT IN THAI (Thai nationals preferred)_ We currently have an opening for an Administration Officer in our Bangkok office. We are looking for someone with a high attention to detail, enthusiastic attitude, and a bubbly personality to join our close-knit team. Salary is negotiable (depending on experience and qualifications). - Thai speaking...
-
Administrative Officer
2 weeks ago
กรุงเทพมหานคร, Thailand Mindshare Full time**Overview of job** We are now looking for an **Administrative Officer** to be part of our exciting family. This individual will be responsible for general departmental administration support, and lead the office motivation activities effectively. **Reporting of the role** This role reports to the Managing Director. **3 best things about the job**: - Act...
-
HR & Administration Officer
4 weeks ago
กรุงเทพมหานคร, Thailand Amazon Papyrus Full timeResponsibilities - Provide support to various HR services including recruitment & selection, employee relations and work closely with Hong Kong office - Ensure HR policies & procedures are properly executed & communicated to all levels of staff - Handle group medical insurance administration - Administrative support for training programs arrangement,...
-
HR & Administration Officer
1 day ago
กรุงเทพมหานคร, Thailand Amazon Papyrus Full timeResponsibilities - Provide support to various HR services including recruitment & selection, employee relations and work closely with Hong Kong office - Ensure HR policies & procedures are properly executed & communicated to all levels of staff - Handle group medical insurance administration - Administrative support for training programs arrangement,...
-
Office Administrator
3 weeks ago
ปทุมวัน, กรุงเทพมหานคร, Thailand CRS Technology Full time**รายละเอียดงาน**: **รูปแบบงาน **:งานประจำ**: **จำนวนที่รับ **:ไม่ระบุ**: **สถานที่ปฏิบัติงาน **:กรุงเทพมหานคร(เขตปทุมวัน)**: **เงินเดือน(บาท)...
-
Executive, Administrative Officer
1 day ago
กรุงเทพมหานคร, Thailand AirAsia Full time**Job Description**: **Position Overview**: The Executive, Administrative Officer provides administrative support to the departments, ensuring their office runs smoothly. They handle tasks like office operations, managing document matters, overseeing office facilities, and coordinating communications. **Key Responsibilities**: - Assist the departments with...
-
Administrative Officer
8 hours ago
กรุงเทพมหานคร, Thailand April Asia Pacific Full timeFor over 30 years, APRIL International Care has been specializing in international health insurance solutions. We design, distribute, and manage insurance plans and assistance services for individuals and businesses. With teams across Asia, Europe, and the Americas, we look after our members wherever they are to make sure they have access to the best...
-
Administrative Support Officer
2 days ago
กรุงเทพมหานคร, Thailand AIS Full timeBecome a part of Thailand’s no.1 Digital Service Provider, Who strives to provide best services that help people fulfil their dreams. Job Posting Location Bangkok Job Summary Manage all office operations and administrative processes from coordinating office support services. **Job Description**: - Manage all office operations and administrative...
-
Administrative Officer
1 day ago
กรุงเทพมหานคร, Thailand Pfizer Full timeROLE SUMMARY The Administrative Officer is expected to provide full range administrative support to the Commercial team (Sales, Marketing including Indochina business), and Healthcare Solutions team. This role is expected to have strong organizational skills with a proven ability to handle multiple tasks, paying very strict attention to details. Should be a...
-
Assistant Officer, Administration
8 hours ago
กรุงเทพมหานคร, Thailand PTTEP Full time**Assistant Officer, Administration**: - PTTEP Services Limited**Job Purpose**: **Assistant Officer, Administration** is responsible for provision of reliable and high quality administrative and secretarial support and office services to staff in the department. **Key Accountabilities**: - Carry out all administrative works as required supporting the...